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EXTRACTS FROM 

RULES OF THE HOUSE AND SENATE 


RELATING TO 


THE POWERS AND DUTIES OF THE £ 7 
COMMITTEES ON APPROPRIATIONS 9 


AND 


CERTAIN LAWS CONCERNING APPROPRIATIONS, 
ESTIMATES, DEPARTMENTAL SERVICE, ETC. 


COMPILED BY 

JAMES C. COURTS 

Clerk to the Committee on Appropriations 
House of Representatives 


MAY 1,1911 
JANUARY 1, 1916 


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WASHINGTON 

GOVERNMENT PRINTING OFFICE 
1919 ' 

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COMPILER’S NOTE. 


An edition, in pamphlet form, of certain rules of the House con¬ 
cerning the powers and duties of committees in the preparation of 
the general appropriation bills and their consideration in the House 
was first printed in 1885, and reprinted and amplified in 1911. The 
present edition is made still more comprehensive in an effort to more 
nearly gather in small compass and for ready reference the rules of 
the House and Senate directly bearing upon the powers and preroga¬ 
tives of committees with reference to appropriation bills and their 
consideration, as well as the law of appropriations and estimates, 
together with certain statutes intimately bearing upon the depart¬ 
mental service and -other purposes that are most frequently invoked 
in the work of Congress in enacting appropriation bills. 

A manual of the rules and practice with reference to conferences 
and conference reports is also reproduced herein. 


•> 




* * > 








EULES OF THE HOUSE RELATING TO THE WORK OF THE COM¬ 
MITTEE ON APPROPRIATIONS. 


Rule X. 

OF COMMITTEES. 

I here shall be elected by the House, at the commencement of each 
Congress, the following standing committees, viz: 

***** * * 

On Appropriations, to consist of 21 members. 

* * * * * * * 

Rule XT. 

POWERS AND DUTIES OF COMMITTEES. 

All proposed legislation shall be referred to the committees named 
in the preceding rule, as follows, viz: Subjects relating— 

***** * * 

3. To appropriation of the revenue for the support of the Gov¬ 
ernment as herein provided, viz: For legislative, executive, and judi¬ 
cial expenses; for sundry civil expenses; for fortifications and coast 
defenses; for the District of Columbia; for pensions: and for all 
deficiencies: to the Committee on Appropriations. 

******* 

i 

56. The following-named committees shall have leave to report 

at any time on the matters herein stated, viz: 

«/ 

* ****** 

the committees having jurisdiction of appropriations, the general 
appropriation bills; 

* * * * * * * 

Rule XIII. 


CALENDARS AND REPORTS OF COMMITTEES. 

1. There shall be three calendars to which all business reported 
from committees shall be referred, viz: 

First. A Calendar of the Committee of the Whole House on the 
state of the Union, to which shall be referred bills raising revenue, 

3 






4 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


general appropriation bills, and bills of a public character directly 
or indirectly appropriating money or property. 

******* 

Rule XVI. 

ON MOTIONS, TJIEIR PRECEDENCE, ETC. 

* * * * * * * 

4. * * * After the previous question shall have been ordered 

on the passage of a bill or joint resolution one motion to recommit 
shall be in order, and the Speaker shall give preference in recogni¬ 
tion for such purpose to a Member who is opposed to the bill or joint 
resolution. 

****** * 

9. At any tune after the reading of the Journal it shall be in 
order, by direction of the appropriate committees, to move that the 
House resolve itself into the Committee of the Whole House on the 
state of the Union for the purpose of considering bills raising rev¬ 
enue, or general appropriation bills. 

V V 

Rule XVII. 

PREVIOUS QUESTION. 

1. * * * It shall be in order, pending the motion for, or after 

the previous question shall have been ordered on its passage, for the 
Speaker to entertain and submit a motion to commit, with or with¬ 
out instructions, to a standing or select committee. 

* * ***** 

Rule XXI. 
on rills. 

* * * * ' * sj{ Jj. 

2. No appropriation shall be reported in any general appropria¬ 
tion bill, or be in order as an amendment thereto, for any expenditure 
not previously authorized by law, unless in continuation of appropri¬ 
ations for such public works and objects as are already in progress. 
Nor shall any provision in any such bill or amendment thereto chang¬ 
ing existing law be in order, except such as, being germane to the 
subject matter of the bill, shall retrench expenditures by the reduc¬ 
tion of the number and salary of the officers of the United States, bv 
the reduction of the compensation of any person paid out of the 

i e s \ o e U ited ^itates, or by the reduction of amounts of 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


5 


money covered by the bill: Provided . That it shall be in order 
further to amend such bill upon the report of the committee or any 
joint commission authorized by law or the House Members of any 
such commission having jurisdiction of the subject matter of such 
amendment, which amendment, being germane to the subject matter 
of the bill, shall retrench expenditures. 

* ****** 

Rule XXIII. 

OF COMMITTEES OF THE WHOLE HOUSE. 

****** * 

2. Whenever a Committee of the Whole House or of the Whole 
House on the state of the Union finds itself without a quorum, which 
shall consist of 100 Members, the chairman shall cause the roll to be 
called, and thereupon the committee shall rise, and the chairman 
shall report the names of the absentees to the House, which shall be 
entered on the Journal; but if on such call a quorum shall appear, 
the committee shall thereupon resume its sitting without further 
order of the House. 

3. All motions or propositions involving a tax or charge upon the 
people; all proceedings touching appropriations of money, or bills 
making appropriations of money or propertjq or requiring such ap¬ 
propriation to be made, or authorizing payments out of appropri¬ 
ations already made, or releasing any liability to the United States 
for money or property, or referring any claim to the Court of Claims, 
shall be first considered in a Committee of the Whole, and a point of 
order under this rule shall be good at any time before the considera- 
tion of a bill has commenced. 

4. In Committees of the Whole House business on their calendars 
may be taken up in regular order, or in such order as the committee 
may determine, unless the bill to be considered was determined by 
the House at the time of going into committee, but bills for raising 
revenue, general appropriation bills, and bills for the improvement of 

rivers and harbors shall have precedence. 

******* 

Rule XXAHII. 

CO NFEREN C E RE PORTS. 

1. The presentation of reports of committees of conference shall 
always be in order, except when the Journal is being read, while the 
roll is being called, or the House is dividing on any proposition. And 
there shall accompany every such report a detailed statement suffi¬ 
ciently explicit to inform the House what effect such amendments 
or propositions will have upon the measures to which they relate. 


6 EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

2. It shall not be in order to consider the report of a committee 
of conference until such report and the accompanying statement 
shall have been printed in the Record except on either of the six 
days preceding the end of a session. 

Note.—Conference committee?s report: 

Report received at any time except when the Journal is being read, 
when the roll is being called, or when the House is dividing. (V, 
6U3.) 

During the Sixty-first Congress Speaker Cannon gave recognition 
for the presentation and consideration of a conference report on a 
general appropriation bill, interrupting, in order to do so, a roll call 
at the end of its first call; after disposing of the conference report 
the roll call was resumed and concluded. (Cong. Record. Mar. 4, 
1911, p. 4331, 61st Cong., 3d sess.) 

May be presented while a Member is on the floor in debate. ( V, 
6451.) 

May be presented after a motion to adjourn has been made. ( V. 
6451^6453.) 

Has been presented during time set apart by special order for con¬ 
sideration of another measure. (F, 6455 .) 

May recommend agreement as to some matters (end inability to 
agree as to others. (F, 6461-6464-) 

May not be amended or altered. (F, 6534, 6535.) 

May not be laid on the table. (F, 6538-6544 •) 

May be recommitted' if the other body, by action on their report, 
have not discharged their managers. (F, 6545-6550.) 

May not be referred to Committee of the Whole. (F, 6559-6561.) 

Request for conference must always come f rom the House possessed 
of the papers. (F, 6254.) 

At the conclusion of an effective conference, after a vote of dis¬ 
agreement, the managers of the House which asked the conference 
leave the papers with the managers of the other House (F, 6254) 
for reporting first. (See also pages 39-55.) 

Rule XLI. 

EXECUTIVE COMMUNICATIONS. 

Estimates of appropriations and all other communications from 
the executive departments intended for the consideration of any 
committees of the House shall be addressed to the Speaker and by 
him referred as provided by clause 2 of Rule XXIV. 


KULES OF THE SENATE RELATING TO THE WORK OF THE 

COMMITTEE ON APPROPRIATIONS. 


Rule XXVI. 

1. The following committees shall be appointed at the commence¬ 
ment of each Congress with leave to report by bill or otherwise: 

* * * * * * * 

A Committee on Appropriations to consist of IT Senators. 

Note .— By a resolution of the Senate, adopted, December 13, 1915, 
°20 Senators are named as constituting the Committee on Appropria¬ 
tions during the Sixty-fourth Congress. 

* ****** 

Rule XVI. 

AMENDMENTS TO APPROPRIATION BILLS. 

1. All general appropriation bills shall be referred to the Com¬ 
mittee on Appropriations, except the following bills, which shall be 
severally referred as herein indicated, namely: The bill making 
appropriations for rivers and harbors, to the Committee on Com¬ 
merce ; the agricultural bill, to the Committee on Agriculture and 
Forestry; the Army and the Military Academy bills, to the Commit¬ 
tee on Military Affairs; the Indian bill, to the Committee on Indian 
Affairs; the naval bill, to the Committee on Naval Affairs; the pen¬ 
sion bill, to the Committee on Pensions; the Post Office bill, to the 
Committee on Post Offices and Post Roads; and no amendments 
shall be received to any general appropriation bill the effect of which 
will be to increase an appropriation already contained in the bill 
or to add a new item of appropriation unless it be-made to carry 
out the provisions of some existing law, or treaty stipulation, or act, 
or resolution previously passed by the Senate during that session, or 
unless the same be moved by direction of a standing or select com¬ 
mittee of the Senate, or proposed in pursuance of an estimate of the 
head of some one of the departments. 

2. All amendments to general appropriation bills moved by direc¬ 
tion of a standing or select committee of the Senate, proposing to 
increase an appropriation already contained in the bill, or to add 
new items of appropriation, shall, at least one day before they are 
considered, be referred to the Committee on Appropriations, and 

7 






8 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


when actually proposed to the bill, no amendment proposing to 
increase the amount stated in su h amendment shall be received; 
in like manner amendments proposing new items of appropriation 
to river and harbor bills, shall, before being considered, be referred 
to the Committee on Commerce; also amendments to bills estab¬ 
lishing post roads, proposing new post roads, shall, before being 
considered, be referred to the Committee on Post Offices and Post 
Roads. 

3. No amendment which proposes general legislation shall be re¬ 
ceived to any general appropriation bill, nor shall any amendment 
hot germane or relevant to the subject matter contained in the bill 
be re eived ; nor shall anv amendment to anv item or clause of such 
bill be received which does not directly relate thereto; and all ques¬ 
tions of relevancy of amendments under this rule, when raised, shall 
be submitted to the Senate and be decided without debate; and 
any amendment to a general appropriation bill may be laid on the 
table without prejudice to the bill. 

4. No amendment, the object of which is to provide for a private 
claim, shall be re vived to any general appropriation bill, unless it 
be to carry out the provisions of an existing law or a treaty stipu¬ 
lation, which shall be cited on the face of the amendment. 

Rule TX. 


Motion to proceed to consideration of appropriation bill, privileged. 

Immediately after the consideration of cases not objected to upon 
the calendar is completed, and not later than 2 o’clock, if there shall 
be no special orders for that time, the Calendar of General Orders 
shall be taken up and proceeded with in its order, beginning with 
the first subject on the calendar next after the last subject disposed 
of in proceeding with the calendar; and in such case the following 
motions shall be in order at any time as privileged motions, save as 
against a motion to adjourn, or to proceed to the consideration of 
executive business, or questions of privilege, to wit: 

First. A motion to proceed to the consideration of an appropria¬ 
tion or revenue bill. 


* 


Rule XXVII. 

Conference reports. 

The presentation of reports of committees of conference shall 
always be in order, except when the Journal is being read or a ques¬ 
tion of order or a motion to adjourn is pending, or while the Senate 
is dividing; and when received, the question of proceeding to the con¬ 
sideration of the report, if raised, shall be immediately put, and 
shall be determined without debate. (See also pages 39-55.) 


CERTAIN LAWS CONCERNING APPROPRIATIONS, ESTIMATES, 

DEPARTMENTAL SERVICE, ETC. 


APPROPRIATIONS. 

Constitutional provisions. 

No money shall be drawn from the Treasury, but in consequence of 
appropriations made by law; and a regular statement and account of 
the receipts and expenditures of all public money shall be published from 
time to time (Constitution, Art. I, sec. 9, par. 158). 

Ail bills for raising revenue shall originate in the House of Rep¬ 
resentatives; but the Senate may propose or concur with amendments 
as on other bills (Constitution, Art. I, sec. 7, par. 99). (See also Hinds’ 
Precedents, Vol. II, secs. 1480-1501, inc., and S. Doc. No. 872, 62d Cong., 
an article by Hon. John Sharp Williams, concerning the constitutional 
power of the House of Representatives to originate the supply bills.) 

To raise and support armies, but no appropriation of money to that 
use shall be for a longer term than two years (Art. I, sec. 8, par. 133). 
(See also Hinds’ Precedents, Vol. IV, secs. 3572, 3716.) 

Application of appropriations. 

All sums appropriated for the various branches of expenditure in 
the public service shall be applied solely to the objects for which they 
are respectively made, and for no others. (I\. S., sec. 3678.) 

Appropriations must be made in specific terms. 

Hereafter no act of Congress shall be construed to make an appro¬ 
priation out of the Treasury of the United States unless such act 
shall in specific terms declare an appropriation to be made for the 
purpose or purposes specified in the act. (July 1, 1902, Stat. L., 
vol. 32, p. 560.) 

Correct footing’s determine actual appropriations. 

That hereafter the total amount appropriated in the various para¬ 
graphs of an appropriation act shall be determined by the correct 
footing up of the specific sums or rates appropriated in each para¬ 
graph contained therein unless otherwise expressly provided. (May 
28, 1896, Stat. L., vol. 29, p. 148.) 

Reappropriation and diversion of unexpended balances to be accounted new 
appropriations. 

That the reappropriation and diversion of the unexpended balance 
of any appropriation to a purpose other than that for which it was 
originally made shall be construed and accounted hereafter as a new 

9 






10 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


appropriation and the unexpended balance shall be reduced by the 
sum proposed to be so diverted. (Mar. 4, 1915, Stat. L., vol. 38 r 

p. 1161.) 

Appropriations available only for service of fiscal year for which made. 

All balances of appropriations contained in the annual appropria¬ 
tion bills and made specifically for the service of any fiscal year, and 
remaining unexpended at the expiration of such fiscal year, shall 
only be applied to the payment of expenses properly incurred during 
that year or to the fulfillment of contracts properly made within 
that year; and balances not needed for such purposes shall be carried 
to the surplus fund. This section, however, shall not apply to appro¬ 
priations known as permanent or indefinite appropriations. (R. S., 
sec. 3690.) 

Appropriations made or contracts authorized must be in specific terms. 

No act of Congress hereafter passed shall be construed to make- 
an appropriation out of the Treasury of the United States, or to 
authorize the execution of a contract involving the payment of 
money in excess of appropriations made by law, unless such act shall 
in specific terms declare an appropriation to be made or that a con¬ 
tract may be executed. (June 30,1906, Stat. L., vol. 34, p. 764. sec. 9.) 

Appropriations to be construed as made only for one year. 

No specific or indefinite appropriation made hereafter in any 
regular annual appropriation act shall be construed to be permanent 
or available continuously without reference to a fiscal year unless it 
belongs to one of the following five classes: “ Rivers and harbors,” 
“lighthouses,” “fortifications,” “public buildings,” and “pay of 
the Navy and Marine Corps,” last specifically named in and excepted 
from the operation of the provisions of the so-called “ covering-in 
act** approved June 20, 1874, or unless it is made.in terms expressly 
providing that it shall continue available beyond the fiscal year for 
which the appropriation act in which it is contained makes pro¬ 
vision. (Aug. 24, 1912, Stat. L., vol. 37, p. 487, sec. 7.) 

Balances of appropriations to lapse after two years (covering-in act). 

All balances of appropriations which shall have remained on the 
books of the Treasury, without being drawn against in the settlement 
of accounts, for two years from the date of the last appropriation 
made by law, shall be reported by the Secretary of the Treasury to 
the Auditor of the Treasury, whose duty it is to settle accounts 
thereunder, and the auditor shall examine the books of his office, and 
certify to the Secretary whether such balances will be required in 
the settlement of any accounts pending in his office; and if it ap¬ 
pears that such balances will not be required for this purpose, then 
the Secretary may include such balances in his surplus-fund war- 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 11 

rant, whether the head of the proper department shall have certified 
that it may be carried into the General Treasury or not. But no 
appropriation for the payment of the interest or principal of the 
public debt, or to which a longer duration is given by law, shall be 
thus treated. (R. S., sec. 3691.) 

That from and after the 1st day of July, 1874, and of each year 
thereafter, the Secretary of the Treasury shall cause all unexpended 
balances of appropriations which shall have remained upon the 
books of the Treasury for two fiscal years to be carried to the sur¬ 
plus fund and covered into the Treasury: Provided , That this pro¬ 
vision shall not apply to permanent specific appropriations, appro¬ 
priations for rivers and harbors, lighthouses, fortifications, public 
buildings, or the pay of the Navy and Marine Corps; but the ap¬ 
propriations named in this proviso shall continue available until 
otherwise ordered by Congress. * * * 

* And provided further , That this section shall not operate 
to prevent the fulfillment of contracts existing at the date of the 
passage of this act [and the Secretary of the Treasury shall, at the 
beginning of each session, report to Congress, with his annual esti¬ 
mates, any balances of appropriations for specific objects affected by 
this section that may need to be reappropriated]. (June 20. 1874, 
Stat. L., vol. 18, p. 110, sec. 5.) 

Audited claims under exhausted or lapsed appropriations. 

That so much of section 5 of the act approved June 20, 1874, as 
directs the Secretary of the Treasury at the beginning of each session 
to report to Congress with his annual estimates any balances of ap¬ 
propriations for specific objects affected by said section that may 
need to be reappropriated, be, and hereby is, repealed. And it shall 
be the duty of the several accounting officers of the Treasury to con¬ 
tinue to receive, examine, and consider the justice and validity of all 
claims under appropriations the balances of which have been ex¬ 
hausted or carried to the surplus fund under the provisions of said 
section that may be brought before them within a period of five 
years. And the Secretary of the Treasury shall report the amount 
due each claimant, at the commencement of each session, to the 
Speaker of the House of Representatives, who shall lay the same 
before Congress for consideration: Provided , That nothing in this 
act shall be construed to authorize the reexamination and payment 
of any claim or account which has been once examined and rejected, 
unless reopened in accordance with existing law. (June 14, 1878, 
Stat. L., vol. 20, p. 130, sec. 5.) 

That the Secretary of the Treasury shall, at the commencement 
of each session of Congress, report the amount due each claimant 
whose claim has been allowed in whole or in part, to the Speaker of 


12 


EXTRACTS FROM RULES OF THE 


HOUSE AND SENATE. 


the House of Representatives and tlie presiding officer of the Senate, 
who shall lay the same before their respective Houses for considera¬ 
tion. (July 7. 1884, Stat. L , yol. 23, p. 254, sec. 2.) 

Contracts for public buildings or any public improvement not to exceed 
appropriations therefor. 


Every officer of the Government who knowingly contracts for the 
erection, repair, or furnishing of any public building, or for any 
public improvement, to pay a larger amount than the specific sum 
appropriated for such purposes, shall be punished by imprisonment 
not less than six months nor more than two years, and shall pay a 
fine of $2,000. (I\. S., sec. 5503.) 

No contract shall be entered into for the erection, repair, or fur¬ 
nishing of any public building, or for any public improvement, which 
shall bind the Government to pay a larger sum of money than the 
amount in the Treasury appropriated for the specific purpose. (R. 
S., sec. 3733.) 

Note.—It is customary in acts authorising construction of 'public 
buildings and, improvement of certain rivers and harbors to provide 
that contracts may be entered into within the limit of cost prescribed 
for each building or river and harbor work. 


Public building appropriations immediately available. 

All appropriations for public buildings under the control of the 
Treasury Department shall be available immediately upon the ap¬ 
proval of the act containing such appropriations. (R. S., sec. 3684.) 


Authority to erect not to imply appropriation for public building. 

That no act passed authorizing the Secretary of the 1 Treasury to 
purchase a site and erect a public building thereon shall be held or 
construed to appropriate money unless the act in express language 
makes such appropriations. (Aug. 7, 1882, Stat, L., vol. 22, p. 305.) 


Army and Navy appropriations, certain may be exceeded. 

No contract or purchase on behalf of the United States shall be 
made unless the same is authorized by law or is under an appropria¬ 
tion adequate to its fulfillment, except in the War and Navy Depart¬ 
ment, for clothing, subsistence, forage, fuel, quarters, or transporta¬ 
tion, which, however, shall not exceed the necessities of the current 
year. (R. S., sec, 3732.) 

Deficiencies in appropriations prohibited—Voluntary services forbidden. 

No executive department or other Government establishment of 
the United States shall expend, in any one fiscal year, any sum in 
excess of appropriations made by Congress for that fiscal year, or 
involve the Government in any contract or other obligation for the 
future payment of money in excess of such appropriations unless such 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 13 

contract or obligation is authorized by law. Nor shall any depart¬ 
ment or any officer of the Government accept voluntary service for 
the Government or employ personal service in excess of that author¬ 
ized by law, except in cases of sudden emergency involving the loss 
of human life or the destruction of property. All appropriations 
made for contingent expenses or other general purposes, except 
appropriations made in fulfillment of contract obligations expressly 
authorized by law, or for objects required or authorized by law 
without reference to the amounts annually appropriated therefor, 
shall, on or before the beginning of each fiscal year, be so apportioned 
by monthly or other allotments as to prevent expenditures in one 
portion of the year which may necessitate deficiency or additional 
appropriations to complete the service of the fiscal year for which 
said appropriations are made; and all such apportionments shall be 
adhered to and shall not be waived or modified except upon the hap¬ 
pening of some extraordinary emergency or unusual circumstance 
which could not be anticipated at the time of making such appor¬ 
tionment, but this provision shall not apply to the contingent appro¬ 
priations of the Senate or House of Representatives; and in case 
said apportionments are waived or modified as herein provided, the 
same shall be waived or modified in writing by the head of such 
executive department or other Government establishment having 
control of the expenditure, and the reasons therefor shall be fully 
set forth in each particular case and communicated to Congress in 
connection with estimates for any additional appropriations required 
on account thereof. Any person violating any provision of this 
section shall be summarily removed from office and may also be pun¬ 
ished by a fine of not less than $100 or by imprisonment for not less 
than one month. (Feb. 27, 1906, Stat. L., vol. 34, p. 49, sec. 3.) 

The provisions of section 3679 of the Revised Statutes of the 
United States, as amended by section 3 of the urgent deficiency ap¬ 
propriation act approved February 27, 1906 (Stat. L., vol. 34, p. 49), 
known as the antideficiency act, are hereby extended and made 
applicable in all respects to appropriations made for and expendi¬ 
tures of and to all of the officers and employees of the Government 
of the District of Columbia. (June 26, 1912, Stat. L., vol. 37, p. 184, 
sec. 9.) 

Commissions, councils, boards, etc., specific appropriations for expenses 

required. 

No accounting or disbursing officer of the Government shall allow 
or pay any account or charge whatever, growing out of, or in any 
wav connected with, any commission or inquiry, except courts-martial 
or courts of inquiry in the military or naval service of the United 
States, until special appropriations shall have been made by law to 






14 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


pay such accounts and charges. This section, however, shall not 
extend to the contingent fund connected with the foreign intercourse 
of the Government, placed at the disposal of the President. (R. S., 
sec. 3681.) 

That hereafter no part of the public moneys, or of any appropria¬ 
tion heretofore or hereafter made by Congress, shall be used for the 
payment of compensation or expenses of any commission, council, 
board, or other similar body, or any members thereof, or for expenses 
in connection with any work or the results of any work or action of 
any commission, council, board, or other similar body, unless the 
creation of the same shall be or shall have been authorized by law; 
nor shall there be employed by detail, hereafter or heretofore made, 
or otherwise personal services from any executive department or 
other Government establishment in connection with any such com¬ 
mission, council, board, or other similar body. (Mar. 4, 1909, Stat, R., 
vol. 35, p. 1027, sec. 9.) 

Statement of appropriations, new offices, etc. 

The Secretary of the Senate and the Clerk of the House of Repre¬ 
sentatives shall, as soon as may be after the close of each session of 
Congress, prepare and publish a statement of all appropriations made 
during the session, a statement of the new offices created and the 
salaries attached to each, and a statement of the offices the salaries 
attached to which are increased and the amount of such increase. 
(R. S., sec. 64; Stat. L., vol. 5, p. 117, July 4, 1836.) 

That hereafter the statement of all appropriations made during 
each session of Congress, including new offices created and the salaries 
of each and salaries of the offices which are increased and the amounts 
of such increase authorized by the act of July 4, 1836, shall be pre¬ 
pared under the direction of the Committees on Appropriations of the 
Senate and House of Representatives, and said statement shall here¬ 
after show also the offices the salaries of which are reduced or omitted, 
and the amount of such reduction, and shall also contain a chrono¬ 
logical history of the regular, appropriation bills passed during the 
session for which it is prepared. (Stat. L., vol. 25, p. 587, Oct. 19, 
1888.) 

And said statements shall hereafter indicate the amount of con¬ 
tracts authorized by appropriation acts in addition to appropriations 
made therein, and shall also contain the specific reference to all indefi¬ 
nite appropriations made each session. (Stat, L., vol. 30, p. 136, 
July 19, 1897.) 

ESTIMATES. 

Estimates to be submitted through the Treasury. 

All annual estimates for the public service shall be submitted to 
Congress through the Secretary of the Treasury, and shall be in- 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


15 




dueled in the Book of Estimates prepared under his direction. (R. 
S., sec. 3669.) 

And hereafter all estimates of appropriations and estimates of 
deficiencies in appropriations intended for the consideration and 
seeking the action of any of the committees of Congress shall be 
transmitted to Congress through the Secretary of the Treasury, and 
in no other manner; and the said Secretary shall first cause the 
same to be properly classified, compiled, indexed, and printed, 
under the supervision of the chief of the division of [warrants, es¬ 
timates, and appropriations] (bookkeeping and warrants ) of his 
department. (July 7, 1884, Stat. L., vol. 23. p. 254. sec. 2.) 

Time within which annual estimates shall be submitted to the Treasury. 

That hereafter it shall be the duty of the heads of the several 
executive departments, and of such other officers authorized or 
required to make estimates, to furnish to the Secretary of the Treas¬ 
ury, on or before the 15th day of October of each year, their annual 
estimates for the public service, to be included in the Book of Esti¬ 
mates prepared by law under his direction, and in case of failure to 
furnish estimates as herein required it shall be the duty of the Sec¬ 
retary of the Treasury to cause to be prepared in the Treasury 
Department, on or before the 1st day of November of each year, 
estimates for such appropriations as, in his judgment, shall be 
requisite in every such case, which estimates shall be included in 
the Book of Estimates prepared by law under his direction for the 
consideration of Congress. (Mar. 3. 1901, Stat. L., vol. 31, p. 1009, 
sec. 5.) 

Order and arrangement of estimates prescribed. 

Hereafter the estimates for expenses of the Government, except 
those for sundry civil expenses, shall be prepared and submitted each 
year according to the order and arrangement of the appropriation 
acts for the year preceding. And any changes in such order and 
arrangement, and transfers of salaries from one office or bureau to 
another office or bureau, or the consolidation of offices or bureaus 
desired by the head of any executive department, may be submitted 
by note in the estimates. The committees of Congress in reporting 
general appropriation bills shall, as far as may be practicable, follow 
the general order and arrangement of the respective appropriation 
acts for the year preceding. (June 22, 1906. Stat. L., vol. 34, p. 448, 
sec. 4.) 

District of Columbia estimates of appropriations for, order and arrangement 

of. 

That hereafter the estimates for expenses of the government of the 
District of Columbia shall be prepared and submitted each year ac¬ 
cording to the order and arrangement of the appropriation act for 










16 EXTRACTS FROM RULES OF THE FIOUSE AND SENATE. 

the year preceding, and any changes in such order and arrangement 
and transfers of salaries from one officer or department to another 
desired by the commissioners may be submitted by note in the esti¬ 
mates. (July 1, 1902, Stat. L., vol. 32, p. 616, sec. 4.) 

Secretary of the Treasury may rearrange estimates. 

When estimates hereafter transmitted to the Treasury for sub¬ 
mission to Congress do not in form and arrangement comply with the 
provisions of section 4 of the legislative, executive, and judicial ap¬ 
propriation act, approved June 22, 1906, they shall, under direction 
of the Secretary of the Treasury, be rearranged so as to comply with 
said requirements of law. (Mar. 4, 1909, Stat. L., vol. 35, p. 907, 
sec. 4.) 

Estimates, preparation and submission of regular annual. 

That until otherwise provided by law, the regular annual estimates 
of appropriations for expenses of the Government of the United 
States shall be prepared and submitted to Congress, by those charged 
with the duty of such preparation and submission, only in the form 
and at the time now required by law, and in no other form and at no 
other time. (Aug. 23, 1912, Stat. L., vol. 37, p. 415, sec. 9.) 

Supplemental estimates, necessity and reasons for, to be stated. 

Hereafter the heads of the several executive departments and all 
other officers authorized or required to make estimates for the public 
service shall include in their annual estimates furnished the Secretary 
of the Treasury for inclusion in the Book of Estimates all estimates of 
appropriations required for the service of the fiscal year for which 
they are prepared and submitted, and special or additional estimates 
for that fiscal year shall only be submitted to carry out law's subse¬ 
quently enacted or when deemed imperatively necessary for the 
public service by the department in which they shall originate, in 
which case such special or additional estimate shall be accompanied 
by a full statement of its imperative necessity and reasons for its 
omission in the annual estimates. (June 22, 1906, Stat. L., vol. 34, 
p. 448, sec. 4.) 

Lump-sum estimates, statement of details of estimates and expenditures— 

Explanatory notes in estimates forbidden. 

That section 6 of the sundry civil appropriation act approved 
August 24, 1912, is amended to read as follows: 

“ Sec. 6. That there shall be submitted hereafter, in the annual 
Book of Estimates following every estimate for a general or lump¬ 
sum appropriation, except public buildings or other public works 
constructed under contract, a statement showing in parallel columns: 

“ First, the number of persons, if any, intended to be employed and 
the rates of compensation to each, and the amounts contemplated to 
be expended for each of any other objects or classes of expenditures 





EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


17 


specified or contemplated in the estimate, including a statement of 
estimated unit cost of any construction work proposed to be done; 
and 

“ Second, the number of persons, if any, employed and the rate of 
compensation paid each, and the amounts expended for each other 
object or class of expenditure, and the actual unit cost, of any con¬ 
struction work done, out of the appropriation corresponding to the 
estimate so submitted, during the completed fiscal year next preced¬ 
ing the period for which the estimate is submitted. 

“ Other notes shall not be submitted following any estimate em¬ 
braced in the annual Book of Estimates other than such as shall 
suggest changes in form or order of arrangement of estimates and 
appropriations and reasons for such changes." (Aug. 1, 1914. Stat. 
L., vol. 38, p. 680, sec. 10.) 

Panama Canal estimates for construction, maintenance, operation, civil 

government, and sanitation, submission of. 

That for the fiscal year 1916 and annually thereafter the estimates 
of appropriations for the Panama Canal shall be submitted in detail, 
showing the amounts required for personal services and the amounts 
required for material including all supplies, under the heads of con¬ 
struction, maintenance, operation, sanitation, and civil government, 
and following each there shall be submitted notes giving in parallel 
columns information which will show the number, by grade or classes, 
of officers, employees, and skilled and unskilled laborers proposed to 
be paid under each of said appropriations for the ensuing fiscal year 
and those paid at the close of the fiscal year next preceding the period 
when said estimates are prepared and submitted; also, in connection 
with each item for material and miscellaneous purposes other than 
salaries or pay for personal services, the amounts actually expended 
or obligated, quantities purchased, and prices paid for material or 
supplies during the entire fiscal year next preceding the preparation 

and submission of said estimates. 

There shall also be submitted in connection with the foregoing 
information statements of actual unit cost of all construction work 
done and of estimated unit cost of work proposed to be done for the 
fiscal years included in the notes so required to be submitted with the 
annual estimates. (Aug. 1, 1914, Stat. L., vol. 38, p. 679, sec. 6.) 

Sources and other elements of estimates to be stated. 

The heads of departments, in communicating estimates of expendi¬ 
tures and appropriations to Congress, or to any of the committees 
thereof, shall specify, as nearly as may be convenient, the sources 
from which such estimates are derived and the calculations upo^ 
which they are founded, and shall discriminate between such esti¬ 
mates as are conjectural in their character and such as are framed 

187958—19-2 











18 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


upon actual information and applications from disbursing officers. 
They shall also give references to any law or treaty by which die 
proposed expenditures are respectively authorized, specifying the 
(bite of each, and the volume and page of the Statutes at, Large or 
of tire Revised Statutes, as the case may be, and the section of the 
act in which the authority is to be found. (R. S., sec. 3600.) 

Estimates for salaries. 

All estimates for the compensation of officers authorized by law to 
be employed shall be founded upon the express provisions of law, 
and not upon the authority of executive distribution. (R. S., sec. 
3602.) 


Explanation of estimates to be submitted. 

Whenever the head of a department, being about to submit to 
Congress the annual estimates of expenditures required for the com¬ 
ing year, finds that the usual items of such estimates vary materially 
in amount from the appropriation ordinarily asked for the object 
named, and especially from the appropriation granted for the same 
objects for the preceding year, and whenever new items not thereto¬ 
fore usual are introduced into such estimates for any year, he shall 
accompany the estimates by minute and full explanations of all such 
variations and new items, showing the reasons and grounds upon 
which the amounts are required, and the different items added. 
(R. S., sec. 3664.) 

Note. —Superseded by act of August 1, 1914. (See p. 16.) 

i 

Statement of previous appropriations to be submitted with estimates. 


The head of each department, in submitting to Congress his esti¬ 
mates of expenditures required in his department during the year 
then approaching, shall designate not only the amount required to be 
appropriated for the next fiscal year but also the amount of the out¬ 
standing appropriation, if there be any, which will probably be re¬ 
quired for each particular item of expenditure. (R. S., sec. 3665.) 

The Secretary of the Treasury shall annex to the annual estimates 
of the appropriations required for the public service a statement of 
the appropriations for the service of the year which may have been 
made by former acts. (R. S., sec. 3670.) 


Detailed estimates for customs service. 

And it shall be the duty of the Secretary of the Treasury to include 
in his next estimates to Congress, and annually thereafter, a statement 
specifying in detail the number and class of officers and employees 
of every grade and nature, with the rate of compensation to each, that 
may in his judgment be necessary to properly conduct the business 
of collecting the revenue at each port of entry in the United States, 
together with an estimate of the amounts required for contingent 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


19 


expenses at each of said ports, and for such additional expenses of the 
service as can not be otherwise specifically provided for. (Aug. 
f>, 1882, Stat. L., vol. 22, p. 256, sec. 5.) 


District of Columbia estimates, limit on account of. 

Hereafter the Commissioners of the District of Columbia shall not 
submit, nor shall the Secretary of the Treasury transmit, to Congress 
regular annual estimates for expenses of the government of the Dis¬ 
trict of Columbia for any fiscal year that shall exceed in the aggre¬ 
gate a sum equal to twice the amount of the total estimated revenues 
<>f the District of Columbia for such fiscal year. Said estimates shall 
take into consideration and embrace all charges against the said 
revenues arising under appropriations other than the regular District 
of Columbia bill. Such annual estimates shall not be published in 
advance of their submission to Congress at the beginning of each 
regular session thereof*. (Mar. 8. 1909, Stat. L., vol. 35, p. 728, sec. 7.) 


Military barracks, estimates for, and limit on cost of. 

Permanent barracks or quarters and buildings and structures of a 
permanent nature shall not be constructed unless detailed estimates 
shall have been previously submitted to Congress and approved by a 
special appropriation for tin* same, except when constructed by the 
troops; and no such structures, the cost of which shall exceed $20,000. 
shall be erected unless by special authority of Congress. (K. S., sec. 
1136.) 


Fortifications, estimates of cost for construction of. 

Hereafter estimates shall not be submitted to Congress for appro¬ 
priations for construction of gun and mortar batteries, modernizing 
older emplacements, and other construction under the Engineer De¬ 
partment, in connection with fortifications, until after plans and esti¬ 
mates of cost shall have been prepared therefor. (Feb. 13, 1913, 
Stat. L., vol. 37, p. 671.) 

Executive departments, officials in, to supervise preparation of estimates. 

That hereafter the head of each executive department and other 
Government establishment shall, on or before July 1 in every fiscal 
year, designate from among the officials employed therein one person 
whose duty it shall be to supervise the classification and compilation 
of all estimates of appropriations, including supplemental and de¬ 
ficiency estimates to be ■submitted by such department or establish¬ 
ment. In the performance of their duties persons so designated shall 
have due regard for the requirements of all laws respecting the prepa¬ 
ration of estimates, including the manner and time of their submission 
through the Treasury Department to Congress; they shall also, as 
nearly as may be practicable, eliminate from all such estimates un¬ 
necessary words and make uniform the language commonly used in 








20 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


expressing purposes or conditions of appropriations. (June *23, 1913. 
Stat. L., vol. 38, p. 75, sec. 3.) 

President to consider relation of estimates to revenues. 

Immediately upon the receipt of the regular annual estimates of 
appropriations needed for the various branches of the Government it 
shall be the duty of the Secretary of the Treasury to estimate as 
nearly as may be the revenues of the Government for the ensuing 
fiscal year, and if the estimates for appropriations, including the 
estimated amount necessary to meet all continuing and permanent 
appropriations, shall exceed the estimated revenues the Secretary 
of the Treasury shall transmit the estimates to Congress as hereto¬ 
fore required by law and at once transmit a detailed statement of all 
of said estimates to the President, to the end that he may, in giving 
Congress information of the state of the Union and in recommend¬ 
ing to their consideration such measures as he may judge necessary, 
advise the Congress how in his judgment the estimated appropri¬ 
ations could with least injury to the public service be reduced so as 
to bring the appropriations within the estimated revenues, or, if 
such reduction be not in his judgment practicable without undue 
injury to the public service, that he may recommend to Congress such 
loans or new taxes as may be necessary to cover the deficiency. 
(Mar. 4, 1909, Stat. L., vol. 35, p. 1027, sec. 7.) 


DEPARTMENTAL SERVICE. 


[Compiler's Note.— The term “Executive Department" has been defined by the Attorney 
General in several opinions. See Opinions of the Attorney General, vol. 22, p. 62, and 
vol. 26, p. 200.] 


Clerks and others in executive departments, rates of pay of. 


The annual salaries of clerks and employees in the departments. 


whose compensation is not otherwise prescribed, shall he as follows: 

First. To clerks of the fourth class, $1,800. 

Second. To clerks of the third class. $1,600. 

Third. To clerks of the second class, $1,400. 

Fourth, To clerks of the first class, $1,200. 

Fifth. To the women employed in duties of a clerical character, 
subordinate to those assigned to clerks of the first class, including 
copyists and counters, or temporarily employed to perform the 
duties of a clerk, $900. 

Sixth. To messengers, $840. 

Seventh. To assistant messengers, $720. 

Eighth. To laborers, $720. 


Note.—Since the peal year 1879 only $660 have been appropriated 
a? the annual compensation of laborers. 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


21 


Ninth. To watchmen, $720. (R. S., sec. 167.) 

J ote.—-For rates of compensation of certain others employed in the 
executive departments as fixed in the Legislative , etc., appropriation 
laws from year to year see following: 

The pay of telephone-switchboard operators, assistant messengers, 
firemen, watchmen, laborers, and charwomen provided for in this 
act. except those employed in mints and assay offices, unless other¬ 
wise specially stated, shall be as follows: For telephone-switchboard 
operators, assistant messengers, firemen, and watchmen, at the rate 
of seven hundred and twenty dollars per annum each; for laborers, 
at the rate of six hundred and sixty dollars per annum each; assistant 
telephone-switchboard operators at the rate of six hundred dollars 
each; and for charwomen, at the rate of two hundred and fortv doi- 
lars per annum each. (Mar. 4, 1915, Stat, L., vol. 38, p. 1019, sec. 2.) 


Authority to employ clerks and others. 

Each head of a department is authorized to employ in his depart¬ 
ment such number of clerks of the several classes recognized by the 
law, and such messengers, assistant messengers, copyists, watchmen, 
laborers, and other employees, and at such rates of compensation, 
respectively, as may be appropriated for by Congress from year to 
year. (R. S., sec. 169.) 


Agricultural Department officers and employees, rates of pay made per¬ 
manent law. 

And hereafter every officer or employee of the Department of Agri¬ 
culture whose rate of compensation is specified herein shall receive 
compensation at the rate so specified. (Mar. 4, 1913, Stat. L., vol. 
37. p. 854.) 

Departmental offices, certain, established and rates of pay made permanent 
law. 

That all laws or parts of laws to the extent they are inconsistent 
with rates of salaries or compensation appropriated by this act are 
repealed, and the rates of salaries or compensation of officers or ent- 
ployees herein appropriated shall constitute the rate of salary or com¬ 
pensation of such officers or employees, respectively, until otherwise 
fixed by annual rate of appropriation or other law. (Legislative, 
Etc.. Appropriation Act, July 16,1914, Stat. L., vol. 38, p. 509, sec. 6.) 

The officers and employees of the United States whose salaries are 
herein appropriated for are established and shall continue from year 
to year to the extent they shall be appropriated for by Congress. 
(Legislative, Etc., Appropriation Act. Mar. 4, 1915, Stat. L., vol. 38, 
p. 1049, sec. 6.) 




22 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


Executive departments, employments in, payable from general appiopiia 
tions—Details from outside of Washington prohibited. 


That no civil officer, clerk, draftsman, copyist, messenger, assistant 
messenger, mechanic, watchman, laborer, or other employee shall 
after the 1st day of October next be employed in any of the execu¬ 
tive departments, or subordinate bureaus or offices thereof at the 
seat of government, except only at such rates and in such numbers, 
respectively, as may be specifically appropriated for by Congress for 
such clerical and other personal services for each fiscal year: and no 
civil officer, clerk, draftsman, copyist, messenger, assistant messenger, 
mechanic, watchman, laborer, or other employee shall hereafter be 


employed at the seat of Government in any executive department 
or subordinate bureau or office thereof or be paid from any appropria¬ 
tion made for contingent expenses, or for any specific or general 
purpose, unless such employment is authorized and payment therefor 
specifically provided in the law granting the appropriation, and then 
only for services actually rendered in connection with and for the 
purposes of the appropriation from which payment is made, and at 
the rate of compensation usual and proper for such services, and 
after the 1st day of October next section 172 of the Revised Statutes, 
and all other laws and parts of laws inconsistent with the provisions 
of this act, and all laws and parts of laws authorizing the employ¬ 
ment of officers, clerks, draftsmen, copyists, messengers, assistant 
messengers, mechanics, watchmen, laborers, or other employees at a 
different rate of pay or in excess of the numbers authorized by appro¬ 
priations made by Congress, be, and they are hereby, repealed; and 
(hereafter all details of civil officers, clerks, or other subordinate 
employees from places outside of the District of Columbia for duty 
within the District of Columbia, except temporary details for duty 
connected with their respective offices, be, and are hereby, prohibited; 
and thereafter all moneys accruing from lapsed salaries, or from 
unused appropriations for salaries, shall be covered into the Treas¬ 
ury : 


* 




(Aug. 5, 1882, Stat. L., vol. 22, p. 255, sec. 4.) 

That any person violating section 4 of the legislative, executive, 
and judicial appropriation act approved August 5, 1882 (Stat. L., 
vol. 22, p. 255), shall be summarily removed from office, and may 
also upon conviction thereof be punished by a fine of not more than 
$1,000 or by imprisonment for not more than one year. (Aug. 23, 
1912, Stat. L., vol. 37, p. 414, sec. 5.) 


State Department, employments in. 

That hereafter there shall not be employed in the Department of 
State or in connection with said department in the District of Co- 


23 


EXTRACTS FROM RULES OF THE 


HOUSE AND SENATE. 


lumbia any personal services other than those which shall be specifi¬ 
cally authorized or appropriated for. (June 22, 1900, Stat. L., vol. 
34, j). 402.) 


Civilian employees. Military or Naval Establishment, not to be detailed 
to executive departments. 


Hereafter it shall be unlawful to detail civil officers, clerks, or other 
subordinate employees who are authorized or employed under or 
paid from appropriations made for the Military or Naval Establish¬ 


ments, or any other branch of the public service outside of the Dis¬ 
trict of Columbia, except those officers and employees whose details 
are now specially provided by law, for duty in any bureau, office or 
other division of any executive department in the District of Colum¬ 
bia, except temporary details for duty connected with their respective 
offices. (June 22, 1906, Stat. L., vol. 34, p. 449, sec*. 6.) 


Appropriations for “ new ships,” employments from, prohibited in Wash¬ 
ington, D. C. 

On and after July 1, 1904, it shall not be lawful for the Secretary 
of the Navy to employ in the Navy Department at Washington, 
D. C., and pay out of appropriations for new ships, any civilian 
expert aids, additional draftsmen, writers, copyists, and model mak¬ 
ers, except as herein or as may hereafter be specifically authorized. 
(Mar. 18, 1904, Stat. L., vol. 33, p. 117.) 


Naval appropriations not to be used for Navy Department. 

Note.—The following limitations are carried in the last naval ap¬ 
pro pnation act and in several prior similar arts: 

No part of any appropriations made for the naval service shall be 
expended for any of the purposes herein provided for on account of 
the Navy Department at Washington, D. C., except for personal 
services in certain bureaus, as 
1915, Stat. L., vol. 38, p. 1029.) 


herein expressly authorized. (Mar. 4, 


That no part of any sum appropriated by this act shall be used 
for any expense of the Navy Department at Washington, D. C., 
unless specific authority is given by law for such expenditure. (Mar. 
3, 1915, Stat. L., vol. 38, p. 953.) 


Details from Postal Service prohibited. 

Hereafter it shall not be lawful to detail clerks or other employees, 
paid from general appropriations for the Postal Service, from any 
branch of said Postal Service, whether located at the seat of govern¬ 
ment or elsewhere, to any of the offices or bureaus of the Post Office 
Department at Washington. (Mar. 15, 1898, Stat. L., vol. 30, p. 31 <. 
sec. 9.) 




24 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


Postal appropriations not to be used for Post Office Department. 

Xote.—The following limitation is carried in the last Tost Office 


Appropriation act and in several prior similar acts: 

Api iropriations made for the service of the Post Office Department 
in conformity with the act of July 2, 1836, shall not be expended for 
any of the purposes herein provided for on account of the Post Office 
Department at Washington, D. C. (Mar. 4, 1915, Stat. L.. vol. 38, 
p. 1038.) 


Executive departments, employees in—Hours of labor, annual leave, sick 
leave, and holidays. 

That section 5 of the act making appropriations for legislative, 
executive, and judicial expenses, approved March 3. 1893, is hereby 
amended to read as follows: 


“ Hereafter it shall be the duty of the heads of the several exeeu- 

•/ 

live departments, in the interest of the public service, to require of 
all clerks and other employees, of whatever grade or class, in their 
respective departments, not less than seven hours of labor each day, 
except Sundays and days declared public holidays by law or Execu¬ 
tive order: Pro ruled , That the heads of the departments may, by 
special order, stating the reason, further extend the hours of any 
clerk or employee in their departments, respectively; but in case of 
an extension it shall be without additional compensation: Provided , 
furthrr , That the head of any department may grant 30 days’ annual 
leave with pay in any one year to each clerk or employee: And pro¬ 
vided- further , That where some member of the immediate family of 
a clerk or employee is afflicted with a contagious disease and requires 
the care and attendance of such employee, or where his or her 
presence in the department would jeopardize the health of fellow 
clerks, and in exceptional and meritorious cases, where a clerk or 
employee is personally ill, and where to limit the annual leave to 
30 days in any one calendar year would work peculiar hardship, it 
may be extended, in the discretion of the head of the department, 
'with pay, not exceeding 30 days in any one case or in any one 
calendar year. 


This section shall not be construed to mean that so lone as a clerk 
or employee is borne upon the rolls of the department in excess of 
the time herein provided for or granted that lie or she shall be en¬ 
titled to pay during the period of such excessive absence, but that the 
pay shall stop upon the expiration of the granted leave.’’ (Mar. 15, 
1898, Stat. L., vol. 30, p. 316, sec. 7.) 

Nothing contained in section 7 of the act making appropriations 
for legislative,- executive, and judicial expenses of the Government 


for the fiscal year 1899, approved March 15, 1898, shall be construed 
to prevent the head of any executive department from granting 


25 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


30 clays’ annual leave with pay in any one year to a clerk or em¬ 
ployee, notwithstanding such clerk or employee may have had during 

such year not exceeding 30 days’ leave with pay on account of sick¬ 
ness as provided in said section 7. (Julv 7. 1898, Stat. L.. vol. 30* 
p. 967.) 

That the 30 days' annual leave of absence with pay in any one 
year to clerks and employees in the several executive departments 
authorized by existing law shall be exclusive of Sundays and legal 
holidays. (Feb. 24, 1899, Stat. L., vol. 30, p. 890. sec. 4.) 

The provisions of the act approved March 15, 1898, as amended by 
the act approved July 7, 1898, regulating leave of absence to em¬ 
ployees of the Federal Government, are hereby made applicable to 
the regular annual employees of the government of the District of 
Columbia, except the police and fire departments and public-school 
officers, teachers, and employees. (Mar. 2. 1911, Stat. L.. vol. 30, 
p. 907.) 


Business conditions and details of employees in executive departments 

and establishments, reports concerning 1 , required. 

It shall be the duty of the head of each executive department or 
other Government establishment in the city of Washington to submit 
to the first regular session of the Fifty-fourth Congress, and annually 
thereafter, in the annual Book of Estimates, a statement as to the 
condition of business in his department* of other Government estab¬ 
lishment, showing whether any part of the same is in arrears, and, if 
so, in what divisions of the respective bureaus and offices of his 
department or other Government establishment such arrears exist, 
the extent thereof, and the reasons therefor, and also a statement of 
the number and compensation of employees appropriated for in one 
bureau or office who have been detailed to another bureau or office 
for a period exceeding one year. (Mar. 2, 1895, Stat. L., vol. 28, 
}). 808, sec. 7.) 

Hereafter it shall be the duty of the head of each executive de¬ 
partment to require monthly reports to be made to him as to the 
condition of the public business in the several bureaus or offices of 
his department at Washington, and in each case where such reports 
disclose that the public business is in arrears the head of the depart¬ 
ment in which such arrears exist shall require, as provided herein, 
an extension of the hours of service to such clerks or employees as 
may be necessary to bring up such arrears of public business. (Mar. 
15, 1898, Stat. L., vol. 30. p. 310. sec. 7.) 

Hereafter it shall be the duty of the head of each executive de- 
partment, or other Government establishment at the seat of govern¬ 
ment, not under an executive department, to make at the expiration 
of each quarter of the fiscal year a written report to the President as 





25 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


to the condition of the public business in his executive department or 
Government establishment, and whether any branch thereof is in 
arrears. (Mar. 15,1898. Stat. L., vol. 30, p. 316, sec. 7.) 


Detail of clerks and other employees, from one office to anothei. 


Section 166 of the Revised Statutes is amended to read as follows: 


“ Sec. 166. Each head of a department may, from time to time, 
alter the distribution among the various bureaus and offices of his 
department, of the clerks and other employees allowed by law, ex¬ 
cept such clerks or employees as may be required by law to be ex¬ 
clusively engaged upon some specific work, as he may find it neces¬ 
sary and proper to do, but all details hereunder shall be made by 
written order of the head of the department, and in no case be for a 


period of time exceeding 120 days: Provided , That details so made 
may, on expiration, be renewed from time to time by written order 
of tire head of the department, in each particular case, for periods of 
not exceeding 120 days. All details heretofore made are hereby re¬ 
voked, but may be renewed as provided herein.” (May 28, 1896, 
Stat. L., vol. 29, p. 179, sec. 3.) 


Transfer of employees from one department to another. 

It shall not be lawful hereafter for any clerk or other employee in 
the classified service in any of the executive departments to be trans¬ 
ferred from one department' to another department until such clerk 
or other employee shall have served for a term of three years in the 
department from which he desires to be transferred. (June 22,1906. 
Stat. L., vol. 34, p. 449, sec. 5.) 


Efficiency ratings of civil-service employees, system of. 

The Civil Service Commission shall, subject to the approval of the 
President, establish a system of efficiency ratings for the classified 
service in the several executive departments in the District of Co¬ 
lumbia based upon records kept in each department and independent 
establishment with such frequency as to make them as nearly as pos¬ 
sible records of fact. Such system shall provide a minimum rating 
of efficiency which must be attained by an employee before he may be 
promoted; it shall also provide a rating below which no employee 
may fall without being demoted: it shall further provide for a rating 
below which no employee may fall without being dismissed for inef¬ 
ficiency. All promotions, demotions, or dismissals shall be gov¬ 
erned by provisions of the civil-service rules. Copies of all records 
of efficiency shall be furnished by the departments and independent 
establishments to the Civil Service Commission for record in accord¬ 
ance with the provisions of this section: Provided , That in the event 
of reductions being made in the force in any of the executive depart¬ 
ments no honorably discharged soldier or sailor whose record in said 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


27 


department is rated good shall be discharged or dropped, or reduced 
in rank or salary. 

Any person knowingly violating the provisions of this section shall 
he summarily removed from office, and ma} r also upon conviction 
thereof be punished by a fine of not more than $1,000 or by imprison¬ 
ment for not more than one year. (Aug. 23, 1912, Stat. L., vol. 37. 
p. 413, sec. 4.) 

Incapacitated employees in departments. 

A ote .— 7 he following limitation as to Incapacitated employees is 
carried in the last legislative , executive , and judicial appropriation 
act and in several prior similar acts: 

4 hat the appropriations herein made for the officers, clerks, and 
persons employed in the public service shall not be available for the 
compensation of any persons incapacitated otherwise than tempo¬ 
rarily for performing such service. (Mar. 4. 1915, Stat. L.. vol. 38. 
p. 1049, sec. 3.) 


Inefficient employees, report required concerning 1 . 

That hereafter it shall be the duty of the heads of the several 
executive departments of the Government to report to Congress each 
year in the annual estimates the number of employees in each bureau 
and office and the salaries of each who are below a fair standard of 
efficiency. (July 11, 1890, Stat. L., vol. 20, p. 208, sec. 2.) 

Traveling expenses of officials. 

It shall be the duty of the head of each executive department and 
other Government establishment at Washington to submit to Con¬ 
gress at the beginning of each regular session a statement showing in 
detail what officers or employees (other than special agents, inspec¬ 
tors, or employees who in the discharge of their regular duties are re¬ 
quired to constantly travel) of such executive department or other 
Government establishment have traveled on official business from 
Washington to points outside of the District of Columbia during the 
preceding fiscal year, giving in each case the full title of the official 
or employee, the destination or destinations of such travel, the busi¬ 
ness or work on account of which the same was made, and the total 
expense to the United States charged in each case. (May 22, 1908. 
Stat. L., vol. 35, p. 244. sec. 4A 

Executive departments, time-recording clocks. 

That no recording clocks used for recording time of clerks or other 
employees shall be purchased for use in any of the executive depart¬ 
ments at Washington, D. C., except from moneys specifically appro¬ 
priated therefor. (July 7, 1898, Stat. L., vol. 30, p. 655.) 





28 


EXTRACTS FROM RULES OF THE 


HOUSE AND SENATE. 


Books, law and reference, and periodicals, specific authority required for 
purchase of, for executive departments. 

That hereafter law books, books of reference, and periodicals for 
use of any executive department, or other Government establish¬ 
ment not under an executive department, at the seat of government, 
shall not be purchased or paid for from any appropriation made for 
contingent expenses or for any specific or general purpose unless 
such purchase is authorized and payment therefor specifically pro- 
tided in the law granting the appropriation. (Mar. 15, 1898, Stat. 
L., vol. 30, p. 316, sec. 3.) 


Subscriptions to periodicals, payment in advance for. 

That hereafter subscriptions to periodicals, which have been certi¬ 
fied in writing by the respective heads of the executive departments 
or other Government establishments to be required for official use, 
may be paid in advance from appropriations available therefor. 
(Mar. 4, 1915, Stat. L., vol. 38, p. 1049, sec. 5.) 


Contingent funds, salaries not to be paid from. 

No moneys appropriated for contingent, incidental, or miscellane¬ 
ous purposes shall be expended or paid for official or clerical compen¬ 
sation. (R. S., sec. 3682.) 


Contingent funds, restrictions as to use of. 

No part of the contingent fund appropriated to any department, 
bureau, or office shall be applied to the purchase of any articles except 
such as the head of the department shall deem necessary and proper 
to carry on the business of the department, bureau, or office, and 
shall, by written order, direct to be procured. (E. 8., sec. 3683.) 

Note.—Detailed statements of expenditures from contingent funds 
are required to be made to Congress annually. 


Contingent funds of departments, apportionment of and restrictions on. 

That in addition to the apportionment required by the so-called 
antideficiency act, approved February 27, 1906 (Stat. L., vol. 34. 
p. 49), the head of each executive department shall, on or before 
the beginning of each fiscal year, apportion to each office or bureau 
of his department the maximum amount to be expended therefor 
during the fiscal year out of the contingent fund or funds appro¬ 
priated for the entire year for the department, and the amounts so 
apportioned shall not be increased or diminished during the year 
for which made except upon the written direction of the head of the 
department, in which there shall be fully expressed his reasons 
therefor; and hereafter there shall not be purchased out of any other 
fund any article for use in any office or bureau of any executive 
department in Washington, D. C., which could be purchased out of 
the appropriations made for the regular contingent funds of such 





EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


29 


department or of its offices or bureaus. (Aug. 23, 1912, Stat. L., 
vol. 37. p. 414, sec. 6.) 

G-overnment vehicles, use of, for private purposes forbidden. 

No part of any money appropriated by this or any other act shall 
be used for purchasing, maintaining, driving, or operating any 
carriage or vehicle (other than those for the use of the President of 
the I nited States, the heads of the executive departments, and the 
Secretary to the President, and other than those used for trans¬ 
portation of property belonging to or in the custody of the United 
States), for the personal or official use of any officer or employee of 
any of the executive departments or other Government establish¬ 
ments at Washington, D. C., unless the same shall be specifically 
authorized by law or provided for in terms by appropriation of 
money, and all such carriages and vehicles so procured and used for 
official purposes shall have conspicuously painted thereon at all times 
the full name of the executive department or other branch of the 
public service to which the same belong and in the service of which 
the same are used. (Feb. 3, 1905, Stat. L., vol. 33, p. 687, sec. 4.) 

Motor-propelled or horse-drawn passenger-carrying 1 vehicles, purchase, 
maintenance, repair, and operation of, to be specifically authorized. 

No appropriation made in this or any other act shall be available 
for the purchase of any motor-propelled or horse-drawn passenger- 
carrying vehicle for the service of any of the executive departments 
or other Government establishments, or anv branch of the Govern- 
ment service, unless specific authority is given therefor, and after 
the close of the fiscal year 1915 there shall not be expended out of 
any appropriation made by Congress any sum for purchase, main¬ 
tenance, repair, or operation of motor-propelled or horse-drawn pas¬ 
senger-carrying vehicles for any branch of the public service of the 
United States unless the same is specifically authorized by law, and 
in the estimates for the fiscal year 1916 and subsequent fiscal years 
there shall be submitted in detail estimates for such necessary appro¬ 
priations as are intended to be used for purchase, maintenance, re¬ 
pair, or operation of all motor-propelled or horse-drawn passenger- 
carrying vehicles, specifying the sums required, the public purposes 
for which said vehicles are intended, and the officials or employees 
by whom the same are to be used. (July 16. 1914, Stat. T^., vol. 38, 
p. 508. sec. 5.) 

MISCELLANEOUS. 

Senators and Representatives. 

Clerk hire: 

Senators (who are not chairmen of committees) have the 
following employees by annual appropriations: A clerk, 
at $2,000; assistant clerk, $1,200; messenger, $1,200. 




30 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


Senators and Representatives—Continued. 

Clerk hire—Continued. 

Representatives, Delegates, and Commissioners, annual ap 
propriation of $1,500 to each for clerk hire. (Mar. 3, 
1893, Stat. L., vol. 2T, p. 757; H. Res. of May 8, 1896; 
act July 7, 1898, vol. 30, p. 687.) 

Compensation: 

Fixed at $7,500 per annum. (Feb. 26, 1907, Stat. L., A r ol. 34, 
p. 993, sec. 4.) 

Unexpired terms— 

Senators begin from appointment or election. (July 
31, 1894, Stat. L., vol. 28. p. 162.) 

Representatives date from election. (July 16, 1D14, 
Stat. L., vol. 38, p. 458.) 

Mileage: 

Senators, Representatives, and Delegates receive 20 cents 
a mile in going to and returning from each regular ses¬ 
sion. (July 28, 1866, Stat. L., vol. 14, p. 323, and Comp. 
Dec., July 22, 1893.) 

Delegate from Hawaii, mileage as above. 

Delegate from Alaska, $1,500 per annum. (Stat. L., vol. 
34, p. 170.) 

Commissioner from Porto Rico, actual expenses once an¬ 
nually. (Stat. L., vol. 32, p. 732.) 

Commissioners from Philippine Islands, $2,000 annually to 
cover all expenses. (Stat. L., vol. 32, p. 694.) 

Oaths: 

Any Member of either House may administer. (Stat. L., 
vol. 23, p. 60.) 

Stationerv: 

Representatives and Senators, not exceeding $125 for any 
one session. (Stat. L., vol. 15, p. 35.) 

Public debt, sinking'-fund provisions. 

The coin paid for duties on imported goods shall be set apart as a 
special fund and shall be applied as follows: 

* * * * * * jj. 

Second. To the purchase or payment of one per centum of the 
entire debt of the United States, to be made within each fiscal year, 
which is to be set apart as a sinking fund, and the interest of which 
shall in like manner be applied to the purchase or payment of the 
public debt, as the Secretary of the Treasury shall from time to time 
direct. * * * (R. S., secs. 3689, 3694.) 

In addition to other amounts that may be applied to the redemp¬ 
tion or payment of the public debt, an amount equal to the interest 



EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


31 


on all bonds belonging to the sinking fund shall be applied, as the 
Secretary of the Treasury shall from time to time direct, to the pay¬ 
ment of the public debt. (R. S., secs. 3688, 3696.) 

That the Secretary of the Treasury may at any time apply the 
surplus money in the Treasury not otherwise appropriated, or so 
much thereof as he may consider proper, to the purchase or redemp¬ 
tion of United States bonds: Provided , That the bonds so purchased 
or redeemed shall constitute no part of the sinking fund, but shall 
be canceled. (Mar. 3, 1881, Stat. L., vol. 21, p. 457, sec. 2.) 

Court of Claims judgments, certification of and interest on. 

That hereafter it shall be the duty of the Secretary of the Treasury 
to certify to Congress for appropriation only such judgments of the 
Court of Claims as are not to be appealed, or such appealed cases 
as shall have been decided by the Supreme Court to be due and 
payable. And on judgments in fayot* of claimants which haye been 
appealed by the United States and affirmed by the Supreme Court, 
interest at the rate of four per centum per annum shall be allowed 
and paid from the date of filing the transcript of judgment in tlie 
Treasury Department up to and including the date of the mandate 
of affirmance by the Supreme Court: Provided, That in no case shall 
interest be allowed after the term of the Supreme Court at which 
said judgment was affirmed. (Sept, 30.1890, Stat. L., vol. 26, p. 537.) 

United States court judgments, interest on. 

* From the date of such final judgment or decree interest 
shall be computed thereon at the rate of 4 per cent per annum, until 
the time when an appropriation is made for the payment of the 
judgment or decree. (Mar. 3, 1887, Stat. L., vol. 24, p. 507, sec. 10.) 

Judgments against United States, Secretary of Treasury *to transmit to 

Congress. 

That hereafter estimates for the payment of all judgments against 
the United States, including judgments in Indian depredation 
claims and of United States courts, shall be transmitted to Congress 
through the Treasury Department as other estimates of appropria¬ 
tions are required to be transmitted. (Apr. 27. 1904. Stat, L., vol. 
33, p. 422.) 

Naval vessels, claims for damages in collision cases. 

The Secretary of the Navy is hereby authorized to consider, ascer¬ 
tain, adjust, and determine the amounts due on all claims for dam¬ 
ages, where the amount of the claim does not exceed the sum of $500, 
hereafter occasioned by collision, for which collisions vessels of the 
Navy shall be found to be responsible, and report the amounts so 
ascertained and determined to be due the claimants to Congress at 
each session thereof through the Treasury Department for payment 









32 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


ns legal claims out of appropriations that may be made by Congress 
therefor. (June 24, 1910. Stat. L., vol. 30. p. 607.) 

Elvers and harbors vessels, claims for damages in collision cases. 

That whenever any vessel belonging to or employed by the United 
States engaged upon river and harbor work collides with and dam¬ 
ages another vessel, pier, or other legal structure belonging to any 
person or corporation, the Chief of Engineers shall cause an imme¬ 
diate and thorough examination to be made, and, if in his judgment, 
the facts and circumstances of the collision are such as to make the 
whole or any part of the damage inflicted a proper charge against 
the United States, the Chief of Engineers,.subject to the approval of 
the Secretary of War, shall have authority to adjust and settle all 
claims for damages caused by such collision in cases where the claim 
for damages does not exceed $500, and report the same to Congress 
for consideration. (June 25, 1910, Stat. L., vol. 36, p. 676, sec. 4.) 


Lighthouse vessels, claims for damages in collision cases. 

The Commissioner of Lighthouses shall make an annual report to 
the Secretary of Commerce and Labor, who shall transmit the same 

«y 

to Congress at the beginning of each regular .session thereof; and 
such commissioner, subject to the approval of the Secretary of Com¬ 
merce and Labor, is hereby authorized to consider, ascertain, adjust, 
and determine all claims for damages, where the amount of the claim 
does not exceed the sum of $500, hereafter occasioned by collisions, 
for which collisions vessels of the Lighthouse Service shall be found 
to be responsible, and report the amounts so ascertained and deter¬ 
mined to be due the claimants to Congress at each session thereof 
through the Treasury Department for payment, as legal claims out 
of appropriations that may be made by Congress therefor. (June 
17. 1910, Stat. L., vol. 36, p. 537, sec. 4.) 


Army, claims for damages to private property on account of. 

That hereafter the Secretary of War is authorized to consider, 
ascertain, adjust, and determine the amounts due. on all claims for 
dunnages to and loss of private property when the amount of the 
claim does not exceed the sum of $1,000, occasioned by heavy gun 
fire and target practice of troops, and for damages to vessels, wharves, 
and other private property, found to be due to maneuvers or other 
military operations for which the Government is responsible, and 
report the amounts so ascertained and determined to be due the 
claimants to Congress at each session thereof through the Treasury 
Department for payment as legal claims out of appropriations that 
may be made by Congress therefor. (Aug. 24, 1912, Stat, L., vol 37 
p. 586.) 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 33 
Fiscal year described. 

That section 237 of the Revised Statutes is hereby amended so as 
to read as follows: 

u Sec. 237. That the fiscal year of the Treasury of the United 
States in all matters of accounts, receipts, expenditures, estimates, 
and appropriations, except accounts of the Secretary of the Senate 
for compensation and traveling expenses of Senators, and accounts 
of the Sergeant-at-Arms of the House of Representatives for com¬ 
pensation and mileage of Members and Delegates, shall commence 
on the 1st day of July in each year; and all accounts of receipts and 
expenditures required by law to be published annually shall be pre¬ 
pared and published for the fiscal year as thus established. The 
fiscal year for the adjustment of the accounts of Secretary of the 
Senate for compensation and traveling expenses of Senators, and of 

i the Sergeant-at-Arms of the House of Representatives for com¬ 
pensation and mileage of Members and Delegates shall extend to 
| and include the 3d day of July.” (Oct. 1, 1890, Stat. L., vol. 26, 
p. 646, sec. 9.) 

Revenue and expenditures, estimates of, to be made annually by the 
Secretary of Treasury. 

The Secretary of the Treasury shall each year prepare and submit 
in his annual report to Congress estimates of the public revenue and 
the public expenditures for the fiscal year current, and also for the 
fiscal year next ensuing at the time said report is submitted, together 
with a statement of the receipts and expenditures of the Government 
for the preceding completed fiscal year. (Feb. 26, 1907, Stat. L., 
vol. 34, p. 949.) 

That hereafter the Secretarv of the Treasurv shall include in his 

t j t/ 

annual report, in the statements of actual and estimated receipts 
and expenditures of the Government, the revenues from and expendi¬ 
tures on account of the Postal Service. (Sept. 30, 1890, Stat. L., 
I vol. 26, p. 511.) 

Combined statement of receipts and disbursements. 

It shall be the duty of the Secretary of the Treasury annually to 
lay before Congress, on the first day of the regular session thereof, 
an accurate, combined statement of the receipts and expenditures 
during the last preceding fiscal year of all public moneys, including 
those of the Post Office Department, designating the amount of the 
receipts, whenever practicable, by ports, districts, and States, and 
the expenditures, by each separate head of appropriation. (July 31, 
1894, Stat. L., vol. 28, p. 210, sec. 15.) 

137958—19-3 









34 EXTRACTS FROM RULES OF THE FIOUSE AND SENATE. 

Postal revenue and expenditures, estimates of, to be made annually by 

the Postmaster General. 

The Postmaster General shall each year prepare and submit in his 
annual report to Congress estimates of the revenue and expenditures 
in the Postal Service for the fiscal year current, and also for the fiscal 
year next ensuing at the time said report is submitted, together with 
a statement of the receipts and expenditures for the preceding com¬ 
pleted fiscal year. (Mar. 2, 1907, Stat. L., vol. 34, p. 1217.) 

Subsistence, expenses of officers and employees fixed. 

On and after July 1, 1914, unless otherwise expressly provided by 
law, no officer or employee of the United States shall be allowed or 
paid any sum in excess of expenses actually incurred for subsistence 
while traveling on duty outside of the District of Columbia and away 
from liis designated post of duty, nor any sum for such expenses 
actually incurred in excess of $5 per day; nor shall any allowance 
or reimbursement for subsistence be paid to any officer or emplo 3 T ee 
in any branch of the public service of the United States in the District 
of Columbia unless absent from his designated post of duty outside 
of the District of Columbia, and then only for the period of time 
actually engaged in the discharge of official duties. (Apr. 6, 1914, 
Stat. L., vol. 38, p. 316.) 

Per diems in lieu of subsistence expenses, rates of, estimates to be specific. 

That the heads of executive departments and other Government 
establishments are authorized to prescribe per diem rates of allow¬ 
ance not exceeding $4 in lieu of subsistence to persons engaged in 
field work or traveling on official business outside of the District of 
Columbia and away from their designated posts of duty when not 
otherwise fixed by law. For the fiscal year 1916 and annually there¬ 
after estimates of appropriations from which per diem allowances 
are to be paid shall specifically state the rates of such allowances. 
(Aug. 1, 1914, Stat. L., vol. 38, p. 680.) 

Civil pension rolls prohibited. 

The establishment of a civil pension roll or an honorable service 
roll, or the exemption of any of the officers, clerks, and persons in 
the public service from the existing laws respecting employment in 
such service, is hereby prohibited. (Feb. 24, 1899, Stat. L., vol. 30, 
p. 890, sec. 4.) 

Two offices, holding of. 

No person who holds an office the salary or annual compensation 
attached to which amounts to the sum of $2,500 shall be appointed 
to or hold any other office to which compensation is attached unless 
specially heretofore or hereafter authorized thereto by law, but this 
shall not apply to retired officers of the Army or Navy whenever they 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 35 

may be elected, to public office or whenever the President shall ap¬ 
point them to office by and with the advice and consent of the Senate. 
(July 31, 1894, Stat. L., vol. 28, p. 205, sec. 2.) 

Methods of computation for annual or monthly pay. 

Hereafter, where the compensation of any person in the service 
of the United States is annual or monthly the following rules for 
division of time and computation of pay for services rendered are 
hereby established: Annual compensation shall be divided into 12 
equal installments, one of which shall be the pay for each calendar 
month; and in making payments for a fractional part of a month 
one-thirtieth of one of such installments, or of a monthly compensa¬ 
tion, shall be the daily rate of pay. For the purpose of computing 
such compensation and for computing time for services rendered 
during a fractional part of a month in connection with annual or 
monthly compensation, each and every month shall be held to con¬ 
sist of 30‘davs, without regard to the actual number of days in 
any calendar month, thus excluding the thirty-first of any calendar 
month from the computation and treating February as if it actually 
had 30 days. Any person entering the service of the United States 
during a thirty-one day month and serving until the end thereof 
shall be entitled to pay for that month from the date of entry to 
the thirtieth day of said month, both days inclusive; and any person 
entering said service during the month of February and serving until 
the end thereof shall be entitled to one month’s pay, less as many 
thirtieths thereof as there were days elapsed prior to date of entry: 
Provided\ That for one day’s unauthorized absence on the thirty-first 
day of any calendar month one day’s pay shall be forfeited. (June 
30, 1906, Stat. L., vol 34, p. 763, sec. 6.) 

Administrative audit of accounts. 

Hereafter the administrative examination of all public accounts, 
preliminary to their audit by the accounting officers of the Treasury, 
shall be made as contemplated by the so-called Dockery Act, ap¬ 
proved July 31, 1894, and all vouchers and pay rolls shall be prepared 
and examined by and through the administrative heads of divisions 
and bureaus in the executive departments and not by the disbursing 
clerks of said departments, except those vouchers heretofore prepared 
outside of Washington may continue to be so prepared, and the dis¬ 
bursing officers shall make onlv such examination of vouchers as may 
be necessary to ascertain whether they represent legal claims against 
the United States. (Aug. 23, 1912, Stat. L., vol. 37, p. 375.) 

Rent of building's in District of Columbia, specific authority required. 

Hereafter no contract shall be made for the rent of any building, or 
part of any building, to be used for the purposes of the Government 





36 EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

in the District of Columbia, until an appropriation therefor shall 
have been made in terms by Congress, and that this clause be re¬ 
garded as notice to all contractors or lessors of any such building or 
any part of building. (Mar. 3, 1877, Stat. L., vol. 19, p. 370. 

Rent of storage space for executive departments authorized. 

The heads of the several executive departments are authorized to 
enter into contracts for the lease, for periods of not exceeding six 
years, of modern fireproof storage accommodations within the Dis¬ 
trict of Columbia for their respective departments, at rates per 
square foot of available floor space not exceeding 25 cents, payable 
from appropriations that Congress may from time to time make for 
rent of buildings for their respective departments. (Mar. 2, 1913, 
Stat. L., vol. 37, p. 718.) 

Employees in civil service, removal of, only to promote efficiency—Right to 

petition Congress not to be denied—Postal employees, membership in 

societies for improving conditions, etc., not prohibited. 

\ 

That no person in the classified civil service of the United States 
shall be removed therefrom except for such cause as wfill promote 
the efficiency of said service and for reasons given in writing, and 
the person whose removal is sought shall have notice of the same 
and of any charges preferred against him, and be furnished with a 
copy thereof, and also be allowed a reasonable time for personally 
answering the same in writing; and affidavits in support thereof; 
but no examination of witnesses nor anv trial or hearing: shall be 
required except in the discretion of the officer making the removal; 
and copies of charges, notice of hearing, answer, reasons for removal, 
and of the order of removal shall be made a part of the records of 
the proper department or office, as shall also the reasons for reduction 
in rank or compensation; and copies of the same shall be furnished 
to the person affected upon request, and the Civil Service Commis¬ 
sion also shall, upon request, be furnished copies of the same: Pro - 
vided , however , That membership in any society, association, club, 
or other form of organization of postal employees not affiliated with 
any outside organization imposing an obligation or duty upon them 
to engage in any strike, or proposing to assist them in any strike, 
against the United States, having for its objects, among other things, 
improvements in the condition of labor of its members, including: 
hours of labor and compensation therefor and leave of absence by 
any person or groups of persons in said postal service, or the pre¬ 
senting by any such person or groups of persons of any grievance 
or grievances to the Congress or any Member thereof shall not con¬ 
stitute or be cause for reduction in rank or compensation or removal 
of such person or groups of persons from said service. The ri<dit 
of persons employed in the civil service of the United States either 


37 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

individually or collectively, to petition Congress, or any Member 
thereof, or to furnish information to either House of Congress, or 
to any committee or member thereof, shall not be denied or inter¬ 
fered with. (Aug. 24, 1912, Stat. L., vol. 37, p. 555, sec. 6.) 

“Acting 1 ” officials, additional pay prohibited. 

That it shall not be lawful hereafter to pay to any person, employed 
in the service of the United States under any general or lump-sum 
appropriation, any sum additional to the regular compensation re¬ 
ceived for or attached to any employment held prior to an appoint¬ 
ment or designation as acting for or instead of an occupant of any 
other office or employment. This provision shall not be construed 
as prohibiting regular and permanent appointments by promotion 
from lower to higher grades of employment. (Aug. 1, 1914, Stat. 
L., vol. 38, p. 680, sec. 12.) 

Lump-sum. appropriations, increases in salaries from, forbidden. 

That section 7 of the general deficiency appropriation act approved 
August 26, 1912 (Stat. L., vol. 37, p. 626), is amended to read as 
follows: 

“ Sec. 7. That no part of any money contained herein or hereafter 
appropriated in lump sum shall be available for the payment of 
personal services at a rate of compensation in excess of that paid for 
the same or similar services during the preceding fiscal year; nor 
shall any person employed at a specific salary be hereafter transferred 
and hereafter paid from a lump-sum appropriation a rate of com¬ 
pensation greater than such specific salary, and the heads of depart¬ 
ments shall cause this provision to be enforced: Provided , That this 
section shall not apply to mechanics, artisans, their helpers and as¬ 
sistants, laborers, or any other employees whose duties are of similar 
character and required in carrying on the various manufacturing 
or constructing operations of the Government.” (Mar. 4, 1913, 
Stat. L., vol. 37, p. 790, sec. 4.) 

That hereafter section 7 of the act approved August 26, 1912 (37 
Stats., p. 626), and any amendments thereto, shall not apply to the 
payment, out of moneys appropriated or which may be hereafter 
appropriated in lump sum for the Department of Agriculture, for 
personal services of employees engaged in strictly scientific or tech¬ 
nical work: Provided , That nothing contained herein shall be con¬ 
strued to authorize the transfer of any person employed at a specific 
salary and the payment of compensation from lump-sum appropria¬ 
tions at a rate greater than said specific salary. (Mar. 4, 1913, Stat. 
L., vol. 37, p. 854.) 

Membership fees and dues in societies or associations prohibited. 

No money appropriated by this or any other act shall be extended 
for membership fees or dues of any officer or employee of the United 








38 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


States or of the District of Columbia in any society or association 
or for expenses of attendance of airy person at any meeting or con¬ 


vention of members of any society or association, unless such fees, 
dues, or expenses are authorized to be paid by specific appropriations 
for such purposes or are provided for in express terms in some gen¬ 
eral appropriation. (June 26. 1912, Stat. L., vol. 37, p. 184, sec. 8.) 

Note.—The foregoing provision , except that portion relating to 
payment of dues or fees , was suspended from operation during the 
fiscal years 1913 amd 1911 by the. acts of August 21/, 1912 (37 Stat ., p. 
4S8), and dune 23,1913 (38 Stat., p. 75), respectively , and suspended 
from operation in the Department of Agricidture by the provision 
which follows: 

That nothing contained in the act making appropriations to pro¬ 
vide for the expenses of the government of the District of Columbia 
for the fiscal year ending June 30, 1913, and for other purposes, 
approved June 26, 1912,- shall be so construed as to prohibit the 
payment from the appropriations for the Department of Agriculture 
of expenses incidental to the delivery of lectures, the giving of instruc¬ 
tion, or the acquiring of information at meetings by its employees 
on subjects relating to the work of the department authorized by 
law. (Mar. 4, 1913, Stat. L., vol. 37, p. 854.) 






Accountants or other experts, employment of. 


That no part of any money appropriated in this or any other act 
shall be used for compensation or payment of expenses of accountants 
or other experts in inaugurating new or changing old methods of 
transacting the business of the United States or the District of 
Columbia unless authority for employment of such services or pay¬ 
ment of such expenses is stated in specific terms in the act making 
provision therefor and the rate of compensation for such services 
or expenses is specifically fixed therein, or be used for compensation 
of or expenses for persons aiding or assisting such accountants or 
other experts, unless the rate of compensation of or expenses for 
such assistants is fixed by officers or employees of the United States 
or District of Columbia having authority to do so, and such rates of 
compensation or expenses so fixed shall be paid only to the person so 
employed. (Apr. 6, 1914, Stat. L., vol. 38. p. 335, sec. 5.) 


Publicity experts, employment of, prohibited. 


No money appropriated by this or any other act shall be used for 
the compensation of any publicity expert unless specifically appro¬ 
priated for that purpose. Oct. 22, 1913, Stat. L., vol. 38, p. 212.) 


Telephones in private residences at public expense forbidden. 


That no money appropriated by this or any other act shall be ex¬ 
pended for telephone service installed in any private residence or 



EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


39 


private apartment or for tolls or other charges for telephone service 
from private residences or private apartments, except for long-dis¬ 
tance telephone tolls required strictly for the public business, and so 
shown by vouchers duly sworn to and approved by the head of the 
department, division, bureau, or office in which the official using 
such telephone or incurring the expense of such tolls shall be em¬ 
ployed. (Aug. 23, 1912, Stat. L., vol. 37, p. 414, sec. 7.) 

* 

Seacoast Artillery, barracks and quarters for, limit of cost on. 

That for the erection of barracks and quarters for Artillery in con¬ 
nection with the project adopted for seacoast defense there shall not 
hereafter be expended at any one point more than $1,200 per man for 
each man required for one relief to man the guns at the post up to 83 
men, the present permanent strength of a battery, enlisted and com¬ 
missioned, and for each man required beyond this number $600 per 
man, from any appropriation made by Congress, unless special 
authority of Congress be granted for a greater expenditure. (June 6, 
1900, Stat. L., vol. 31, p. 624.) 

Military posts, limit on cost of officers’ quarters at. 

That hereafter no money appropriated for military posts shall be 
expended for the construction of quarters for officers of the Army or 
for barracks and quarters for the Artillery the total cost of which, 
including the heating and plumbing apparatus, wiring, and fixtures, 
shall exceed, in the case of quarters of a general officer, the sum of 
$15,000; of a colonel or an officer above the rank of captain, $12,000; 
and of an officer of and below the rank of captain, $9,000. (June 25, 
1910, Stat. L., vol. 36, p. 721.) 












CONFERENCE MANUAL. 


COMPILER’S NOTE. 

The following Mariual of the Laic and Practice In Regard, to Con¬ 
ferences and Conference Reports , prepared by Thomas P. Cleavis , 
clerk to the Committee on Appropriations of the Senate , under a 
resolution of the Senate of July 6", 1900 , is reprinted with citations 
therein to parliamentary precedents of the House of Represen¬ 
tatives , by Asher C. Hinds , corrected to conform to the latest edition 
(1907) of that work , and the addition , m italicized, type and in 
parentheses marks ( ), of certain references not available at the 
time the Manual was first published. 

[Senate Report No. 1545, Fifty-seventh Congress, first session.] 

CONFERENCES AND CONFERENCE REPORTS. 

May 15, 1902. Ordered to be printed. Mr. Allison, from the Committee on 

Appropriations, submitted the following report. (To accompany S. Res. of 

June 6, 1900.) 

The Committee on Appropriations, having had under considera¬ 
tion the resolution introduced by Mr. Hoar and passed June G, 1900, 
namely: 

“ Resolved , That the Committee on Appropriations cause to be 
prepared for the use of the Senate a manual of the law and practice 
in regard to conferences and conference reports,” 

presents report thereon, submitting statement and manual prepared 
by Thomas P. Cleaves, clerk to the committee, at its request. 

STATEMENT BY MR. CLEAVES. 

In the consideration of the subject matter of the resolution of the 
Senate, with the view to enable the committee to comply Avith its 
requirements, to “ cause to be prepared for the use of the Senate a 
manual of the law and practice in regard to conferences and confer¬ 
ence reports,” examination has been made of all the works on parlia¬ 
mentary law and practice published by authority of Congress or 
either House, among them being Jefferson’s Manual of Parliamentary 
Practice; The Rules and Manual of the Senate; The Rules and Digest 
and Manual of the Rules and Practice of the House of Represents- 






42 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

l ives; Precedents Relating to the Privileges of the Senate, by George 
P. Furber, 1893 (S. Misc. Doc. No. 68, 52d Cong., 2d sess.) ; Digest of 
Decisions and Precedents of the Senate and House of Representa¬ 
tives, by Henry H. Smith, 1894 (S. Misc. Doc. No. 278, 53d Cong., 
2d sess.) ; and Parliamentary Precedents of the House of Represen¬ 
tatives, by Asher C. Hinds 11898 (H. Doc. No. 576, 55th Cong., 2d 
sess.).] {1907). I 

An advance copy of a work compiled by Charles W. Johnson, a 
former Chief Clerk of the Senate, and purchased by Congress, but 
not yet ordered to be printed, entitled Decisions on Points of Order 
and Phraseology in the United States Senate and House of Repre¬ 
sentatives, 1789-1898, has also been consulted, as well as the unof¬ 
ficial publication entitled A Manual of General Parliamentary Law 
(1898), by Thomas B. Reed, Speaker of the House of Representatives, 
and Cushing’s Manual. 

Jefferson’s Manual, in Section XLYI, lays down the parliamentary 
law in respect to conferences founded mainly upon the practice of 
the Parliament of England, where our parliamentary law had its 
origin. This is the earliest exposition and statement of principles 
and rules upon this subject for the information and guidance of 
Amercan legislators, and as the Manual is recognized by Congress 
as an authority on parliamentary law and practice to the extent that 
its rules govern the respective Houses where applicable and not 
inconsistent with their own rules and orders, the section referred to 
is recited at length as Rule I in the Manual herewith submitted. 

The only reference to conferences or conference reports found in 
the Rules of the Senate is Rule XXVII, under the head of Reports 
of Conference Committees, as follows: 

‘‘The presentation of reports of committees of conference shall 
always be in order, except when the Journal is being read, or a ques¬ 
tion of order or a motion to adjourn is pending, or while the Senate 
is dividing; and when received, the question of proceeding to the 
consideration of the report, if raised, shall be immediately put, and 
shall be determined without debate.' 1 

{See note , p. 6.) 

And the only references in the Rules of the House are Rule X, 
clause 2, providing that the Speaker shall appoint conference com¬ 
mittees ordered by the House from time t<o time, and Rule XXIX 

/ I 

under the head of Conference Reports, as follows: 

“ The presentation of reports of committees of conference shall 
always be in order, except when the Journal is being read, while the 
roll is being called, or the House is dividing on any proposition; and 
there shall accompany every such report a detailed statement suffi¬ 
ciently explicit to inform the House what effect such amendments 
or propositions will have upon the measures to which they relate.” 



EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 43 

(See note , p. 6.) 

Xo code of joint rules of the Senate and House has been in force 
since the Forty-third Congress, and the only provision in those of 
that Congress relating to conferences was Rule I, as follows: 

“ In every case of an amendment of a bill agreed to in one House 
and dissented to in the other, if either House shall request a confer¬ 
ence, and appoint a committee to confer, such committee shall, at 
a convenient hour to be agreed upon by their chairmen, meet in the 
conference chamber, and state to each other verbally or in writing, 
as either shall choose, the reasons of their respective Houses for and 
against the amendment, and confer freely thereon.” 

The foregoing Senate and House rules, and also the old joint rule— 
although the latter is not now in force as such, but is followed in 
practice—are set forth in full as showing all the specific rules that 
Congress, or either House, lias deemed it necessary to adopt respect¬ 
ing conferences and conference reports. 

The compilation of Mr. Furber (Precedents Relating to the Privi¬ 
leges of the Senate) includes nothing on this subject except the report 
of the committee of the Senate to confer with a committee of the 
House and prepare a system of rules to govern the two Houses in 
cases of conference, presented to the Senate April 15,1789 (1st Cong., 
1st sess.), submitting a resolution subsequently adopted by both 
Houses, of which Rule I, above recited, of the Joint Rules, is an 
exact copy. 

The Digest of Decisions and Precedents of the Senate and House 
of Representatives, by Mr. Smith, was confined to their powers and 
privileges respecting members and officers, and to investigations, 
contempts, libels, contumacious witnesses, expulsions, writs of habeas 
corpus, etc., and did not touch the matter now under consideration. 

The work of Mr. Johnson (Decisions on Points of Order and 
Phraseology in the United States Senate and House of Representa¬ 
tives) , under the headings of “ Conferences in the Senate ” and “ Con¬ 
ferences in the House,” in Part I, presents, it is supposed, all the 
important rulings and action of the respective Houses on this subject 
on pages 123-143 and 300-327; but, being a compilation of pro¬ 
ceedings rather than a digest of decisions, no attempt was made to 
deduce any specific rules or propositions therefrom. 

It will therefore be observed from the foregoing statement that 
among all the publications respecting the rules and practice of the 
Senate no one has been found which formulates from its proceedings 
and lays down concrete rules on the subject of conferences, and the 
inquirer is left to exercise his own judgment and discrimination as to 
what lias actually been decided, and what, with the contrariety of 
rulings and decisions incident to all legislative assemblies, are the 
rules in force at the present time. 











44 EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

A complete digest of the rules and practice of the Senate, prepared 
by a competent parliamentarian, similar to that published in the 
Manual and Digest of the House, would seem to be desirable, and 
would prove advantageous to the Senate and its officers, as well as to 
those having occasion to study them. The want of such a publica¬ 
tion has been sensibly felt in the preparation of this work, and has 
hindered its early completion. 

From the matter presented in Mr. Johnson’s compilation and from 
other available sources, an effort is now made, however, in the 
Manual herewith to cover the present practice of the Senate on this 
subject, omitting therefrom such rules and practice as appear to have 
become obsolete or to have been discarded. 

The Parliamentary Precedents of the House of Representatives by 
Mr. Hinds, published by authority of [a joint resolution of Con¬ 
gress in 1898] (an act of Congress in 1907), treats exhaustively of 
the law and practice in regard to conferences [Chapter XXIII of 
the work covering 5T pages], Chapters CXXXI-CXXXVII, pages 
002-810, sections 6163-6589, being devoted entirely to “Amendments 
between the Houses and Conferences.” Each section [of the chap¬ 
ter] states a parliamentary proposition or rule and thereunder and 
in marginal notes are cited the various precedents therefor, consist¬ 
ing of decisions of Speakers, proceedings, and opinions of Speakers 
and chairmen given in response to parliamentary inquiries upon 
the various questions that have arisen in conference proceedings. 
This is the only work that has come to hand, with the exception of 
the Digest of the Rules and Practice of the House, and Jefferson’s 
Manual, where specific conference rules have been laid down, and 
while the propositions presented and the precedents cited are mainly 
those of the House, and some of them appertain solely to that body 
under its rules and methods of procedure, the most of the rules may 
be considered as fundamental, applicable alike to all legislative 
bodies in the absence of specific rules, and are generally in accord 
with the practice of the Senate. They are therefore taken as a basis 
for the Manual appended, and the greater portion of them are set 
forth therein with the number of the section in parenthesis at the 
end of each rule. The precedents and proceedings cited are not in¬ 
cluded on account of their great volume, but they can be readily 
examined, if desired, by the references made. Some additional 
rules and references to Senate proceedings and decisions, and ex¬ 
planatory notes not found in Mr. Hinds’s work, are inserted in their 
appropriate place, together with the standing rules of the Senate 
and House on conference reports, and the whole is submitted in the 
form of a Manual as required by the resolution of the Senate, with 
the hope that it may prove of some value however imperfect and 
inexhaustive of the subject it may be. 


MANUAL 


OF 

THE LAW AND PRACTICE IN REGARD TO CON¬ 
FERENCES AND CONFERENCE REPORTS, 

Collated and prepared by THOMAS P. CLEAVES, clerk to the 
Committee on Appropriations, United States Senate, and reported 
to the Senate by Mr. ALLISON, first session Fifty-seventh Con¬ 
gress, under the following resolution of June G, 1900: 


Resolved ’, That the Committee on Appropriations cause to be 
prepared for the use of the Senate a manual of the law and practice 
in regard to conferences and conference reports. 


Note.— The figures in parentheses at the end of rules refer to 
volumes and sections of Hinds’ Parliamentary Precedents, House of 

7 

Representatives, where decisions and proceedings may be found. 
The notes and references inserted are additional to those in the work, 
and not found therein. 


45 


















CONFERENCES. 


1. Parliamentary law relating to conferences as stated in Jeffer¬ 
son’s Manual, Section XLVI: 

It is on the occasion of amendments between the Houses that 
conferences are usually asked; but they may be asked in all cases of 
difference of opinion between the two Houses on matters depending 
between them. The request of a conference, however, must always 
be by the House which is possessed of the papers. (3 Hats., 31; 1 
f Grey, 425.) 

Conferences may either be simple or free. At a conference simply, 
written reasons are prepared by the House asking it, and they are 
read and delivered, without debate, to the managers of the other 
House at the conference, but are not then to be answered. (4 Grey, 
144.) The other House then, if satisfied, vote the reasons satisfac¬ 
tory, or say nothing; if not satisfied, they resolve them not satisfac¬ 
tory and ask a conference on the subject of the last conference, where 
they read and deliver, in like manner, written answers to those 
reasons. (3 Grey, 183.) They are meant chiefly to record the justi¬ 
fication of each House to the nation at large and to posterity, and in 
proof that the miscarriage of a necessary measure is not imputable 
to them. (3 Grey, 255.) At free conferences the managers discuss, 
viva voce and freely, and interchange propositions for such modifi¬ 
cations as may be made in a parliamentary way, and may bring the 
sense of the two Houses together. And each party reports in writing 
to their respective Houses the substance of what is said on both sides, 
and it is entered in their journals. (9 Grey, 220; 3 Hats., 280.) 
This report can not be amended or altered, as that of a committee 
may be. (Journal Senate, May 24, 1796.) 

A conference may be asked before the House asking it has come to 
a resolution of disagreement, insisting or adhering. (3 Hats., 269, 
341.) In which case the papers are not left with the other con¬ 
ferees, but are brought back to be the foundation of the vote to be 
o-iven. And this is the most reasonable and respectful proceeding; 
for, as was urged by the Lords on a particular occasion, “ it is held 
vain, and below the wisdom of Parliament to reason or argue against 
fixed resolutions and upon terms of impossibility to persuade.” 
(3 Hats., 226.) So the Commons say, “ an adherence it never deliv¬ 
ered at a free conference, which implies debate.” (10 Grey, 137.) 

47 






48 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


And on another occasion the Lords made it an objection that the 
Commons had asked a free conference after they had made resolutions 
of adhering. It was then affirmed, however, on the part of the Com¬ 
mons, that nothing was more parliamentary than to proceed with free 
conferences after adhering (3 Hats., 369), and we do in fact see 
instances of conference, or of free conference, asked after the reso¬ 
lution of disagreeing (3 Hats., 251, 253, 260, 286, 291, 316, 349) ; of 
insisting (ib., 280, 296, 299, 319, 322, 355) ; of adhering (269, 270, 
283, 300), and even of a second or final adherence. (3 Hats., 270.) 
And in all cases of conference asked after a vote of disagreement, etc., 
the conferees of the House asking it are to leave the papers with the 
conferees of the other; and in one case where they refused to receive 
them they were left on the table in the conference chamber. (Ib., 
271, 317, 323, 354; 10 Grey, 146.) 

After a free conference the usage is to proceed with free confer¬ 
ences and not to return again to a conference. (3 Hats., 270; 9 Grey, 
229.) • 

After a conference denied a free conference may be asked. (1 
Grey, 45.) 

When a conference is asked the subject of it must be expressed 
or the conference not agreed to. (Ord. II. Com., 89; 1 Grey, 425; 
7 Grey, 31.) They are sometimes asked to inquire concerning an 
offense or default of a member of the other House. (6 Grey, 181; 

1 Chand., 204.) Or the failure of the other House to present to the 
King a bill passed by both Houses. (8 Grey, 302.) Or on informa¬ 
tion received and relating to the safety of the nation. (10 Grey, 
171.) Or when the methods of Parliament are thought by the one 
House to have been departed from by the other a conference is asked 
to come to a right understanding thereon. (10 Grey, 148.) So when 
an unparliamentary message has been sent, instead of answering it, 
they ask a conference. (3 Grey, 155.) Formerly an address or arti¬ 
cles of impeachment, or a bill with amendments, or a vote of the 
house, or concurrence in a vote, or a message from the King, were 
sometimes communicated by way of conference. But this is not the 
modern practice. (V. 6254.) (Senate Manual, 1901, p. 137; House 
Manual, 56th Cong., 2d sess., p. 207.) 

CHARACTER OF CONFERENCES. 

2. Conferences may either be simple or free. (Jefferson’s Manual, 
Section XLYI.) 

Note.—This rule and the definition and description of the two 
hinds of conferences are found in the foregoing section. Vice Presi¬ 
dent Hamlin , in ruling upon a question of order in the Senate in the 
Thirty-eighth Congress , stated the ride and the distinction between 
free and simple conferences as follows: 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


49 


u Conferences are of two characters, free and simple. A free confer- 
ence is that which leaves the committee of conference entirely free to 
pass upon any subject where the two branches have disagreed in their 
vote, not, however, including any action upon any subject where there 
has been a concurrent vote of both branches. A simple conference — 
perhaps it should more properly be termed a- strict or a specific com 
ference, though the parliamentary term is simple—is that which con¬ 
fines the committee of conference to the specific instructions of the 
body appointing it .” {Thirty-eighth Congress, first session, Congres¬ 
sional Globe, Part I, p. 900.) 

Speaker Reed, in his Manual of General Parliamentary Law, Chap¬ 
ter XV, section 21fi, states that “ A free conference is one where the 
conferees meet and present not only the reasons of each House, but 
such arguments and reasons and persuasions as seem suitable to each 
member of the committee. Instead of being confined to reasons 
adopted by either House, each member may present his own. A con¬ 
ference may therefore be a free conference though each House may 
have instructed its members and limited, them to the terms of the 
agreement. This method of conference is the only one known to our 
parliamentary law; at least, it is the only one no w in practice. When 
two legislative bodies in this country have a conference, it is a free 
conference * * * .” 

REQUESTS FOR CONFERENCE. 

3. The request for a conference must always be made by the House 
in possession of the papers. (V, 6254.) (Jefferson’s Manual, Sec. 
XLYI.) 

4. The motion to ask for a conference comes properly after the 
motion to disagree, insist, or adhere. (Y, 6254-6258.) 

5. A conference may be asked before there has been a disagree- 

' ment. (Y, 6255.) (48th Cong., 1st sess., Sen. Jour., pp. 628, 642- 

643; Jefferson’s Manual, Sec. XLYI.) 

6. After one House has adhered the other may recede or ask a 
conference, which may be granted by the other House. (V, 6303- 

! 6312.) (23d Cong., 1st sess., Sen. Jour., p. 112; Sen. Jour., vol. 2, 

pp. TO, 71; Sen. Jour., vol. 5, pp. 657, 661; Jefferson’s Manual, Sec. 

XLYI.) 

7. The House may agree to a conference without reconsidering its 
vote to adhere. (Y, 6243.) 

8. Instances have occurred where one House has adhered at once 
and has even refused a conference. (Y, 6241.) 

Note.—In Section XLV, Jefferson's Manual, it is stated, that 
“ Either House is free to pass over the term of insisting, and to ad¬ 
here in the first instance, but it is not respectful to the other. In the 


137958—19-4 





50 EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


ordinary parliamentary course there are two free conferences , at 
least , before an adherence .” 

9. Where one House has voted at once to adhere, the other may 
insist and ask a conference; but the motion to recede lias precedence. 
(V, 6245.) 

10. One House may disagree to the amendments of the other, 
leaving it for the latter House to ask for the conference as soon as 
the vote of disagreement is passed. (V, 6254.) 

11. The amending House may insist at once upon its amendments 

and ask for a conference. (V, 6293-6302.) (48th Cong., 1st sess., 

Sen. Jour., pp. 628, 642, 643; Cong. Rec., pp. 3974, 4098.) 

12. The request of the other House for a conference may be referred 
to a committee. (19th Cong., 1st sess., Sen. Jour., p. 302; 49tli 
Cong., 1st sess., H. Jour., pp. 2292, 2293; Cong. Rec., p. 7332.) 

13. Where a conference committee is unable to agree, or where a 
report is disagreed to, another conference is usually asked for and 
agreed to. (V, 6288-6292.) 

14. Before the stage of disagreement has been reached the request 
of the other House for a conference gives the bill no privilege over 
the other business of the House. (IV, 3090; V, 6301, 6302.) 

15. The conference on a disagreement as to Senate amendments to 

a House bill having failed, the Senate reconsidered its action in amend¬ 
ing and passing the bill, passed it with a new amendment, and asked 
a new conference. (F, 6292.) (55th Cong., 3d sess., Cong. Rec., pp. 

317, 439, 628, 631, 2303, 2360, 2362, 2770.)’ 

16. The motion to insist and ask a conference has precedence of 
the motion to instruct conferees. (V, 6379-6382.) 

CONFEREES. 

Appointment of conferees. 

17. Statement of principles governing the selection of conferees on 
the part of the House (Y, 6336-6340, 6370, 6371, 6529), namely: 

Note.—These principles and provisions are also applicable to the 
Senate and in harmony with its practice. 

The House members of conference committees, called the managers 
on the part of the House, are appointed by the Speaker. 

Note.—The Senate members o/ conference committees , called, the 
managers on the part of the Senate , are appointed by the Presiding 
Officer , by unanimous consent , under the custom of the Senate. Rule 
XXIV, clause 1 , provides that all committees of the Senate shall be 
appointed by ballot unless otherwise ordered. 

They are usually three in number, but on important measures the 
number is sometimes increased. In the selection of the managers the 
two large political parties are usually represented, and also, care is 
taken that there shall be a representation of the two opinions which 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


51 


almost always exist on subjects of importance. Of course, the 
majority party and the prevailing opinion have the majority of the 
managers. * * * 

It is also almost the invariable practice to select managers from 
the members of the committee which considered the bill. * * * But 
sometimes in order to give representation to a strong or prevailing 
sentiment in the House, the Speaker goes outside the ranks of the 
committee. * * * 

The managers of the two Houses, while in conference, vote sepa¬ 
rately, the majority determining the attitude to be taken toward the 
propositions of the other House. When the report is made, the 
signatures of a majority of each board of managers are sufficient. 
. The minority managers frequently refrain from signing the report, 
and it is not unprecedented for a minority manager to indorse his 
protest on the report. 

18. When conferees have disagreed or a conference report has been 
rejected, the usual practice is to reappoint the managers, although 
it seems to have been otherwise in former years. (V, 6323, 6341-6315, 
6351,6324,6288-6291,6352-6368,6396.) 

(Vacancies on conference committees, appointments to fill.. V , 
1 <1372-6378.) 

19. Conferees having been appointed, it is too late to reconsider 
the vote whereby the House has disagreed to a Senate amendment. 
(Hinds’ Precedents, 1898-1205.) 

Discharge of conferees. 

20. While a conference asked by the House was in progress on the 
House’s disagreement to Senate amendments, by a special order the 
House discharged its conferees, receded from its disagreement, and 
agreed to the amendments. (V, 6526.) 

Note.—Similar action was taken by the Senate under like circum¬ 
stances in the Forty-second Congress ( J$d Cong., 2d sess., Sen. Jour., 

p. 1028). 

Instructions to conferees. 

21. It is in order to instruct conferees, and the resolution of in¬ 

struction should be offered after the House has voted to insist and 
ask a conference and before the conferees have been appointed. 
(V, 6379-6385, 6388, 6525.) (38th Cong., 2d sess., Sen. Jour., p. 268; 

39th Cong., 1st sess., Sen. Jour., pp. 782, 784; 40th Cong., 2d sess., 
Sen. Jour., p. 119.) 

22. It is not the practice to instruct conferees before they have 
met and disagreed. (V, 6388.) 

23. It is not in order to give such instructions to conferees as 
would require changes in the text to which both Houses have agreed. 
(V, 6386-6388.) 








52 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


24. The House having asked for a free conference, it is not in 
order to instruct the conferees. (V, 6384.) 

25. The motion to instruct conferees is amendable. (1390.) (40th 

Cong., 2d sess., Sen. Jour., p. 119.) 

26. A conference report may be received although it may be in 
violation of instructions given to the conferees. (V, 6395.) 

CONFERENCE COMMITTEES AND REPORTS. 

Authority of conference committees. 

27. A conference committee is practically two distinct committees, 
each of which acts by a majority. (V, 6336.) 

28. Conference reports must be signed by a majority of the man¬ 
agers on the part of each House. They are made in duplicate for 
the managers to present to their respective Houses, the signatures of 
the managers of each House appearing first on the report that is to 
be presented to the House they represent. (F, 6323, 6j89-6j.98, 6538 . 
6568, 6569.) 

Note.—See form of conference report appended. 

29. Conferees may not include in their report matters not com¬ 
mitted to them by either House. (V, 6407-6419, 6421-6423, 6425, 
6437-6439.) 

In the House, in case such matter is included, the conference 
report may be ruled out on a point of order. (See Rule 50, below.) 

In the Senate, in case such matter is included, the custom is to 
submit the question of order to the Senate. 

Note.—In the Fifty-fifth Congress, first session , Vice President 
Hobart, in ovemding a point of order made on this ground against 
a conference report during its reading in the Senate, stated that the 
report having been adopted by one House and being now submitted 
for discussion and decision in the form of concurrence or disagree¬ 
ment, it is' not in the province of the Chair during the progress of 
its presentation to decide that matter has been inserted which is new 
or not relevant, but that such questions should go before the Senate 
when it comes to vote on the adoption or rejection of the report. 
{55th Cong., 1st sess., Sen, Jour., pp. 171,172; Cong. Rec., pp. 2780- 
2787.) See also Cong. Rec., p. 2827, 56th Cong., 2d sess., when the 
Presiding Officer {Mr. Lodge in the 'chcvir) referred with approval 
to the foregoing decision of Vice President Hobart, and stated that 
when a point of order is made on a conference report on the ground 
that new matter has been inserted, the Chair should submit the ques¬ 
tion to the Senate instead of deciding it himself, as has been the 
custom in the House. No formal ruling was made in this case, how¬ 
ever, as the conference report, after dehate, was, by unanimous con¬ 
sent, rejected, {56th Cong., 2d sess., Cong. Rec., pp. 2826-2883.) 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


53 


30. Conferees may not strike out in conference anything in a bill 
agreed to and passed by both Houses. (V, 6H7, 6418.) (Jefferson’s 
Manual, Sec. XLV.) 

31. Conferees may include in their \ report matters which are 
germane modifications of subjects in disagrement between the 
Houses and committed to the conference. (V, 6421-6423, 6425.) 

32. A disagreement to an amendment in the nature of a substi¬ 
tute having been referred to conferees, it was held to be in order 
for them to report a new bill on the same subject. (V, 6421-6423.) 

33. A conference committee may report agreement as to some 

of the matters of difference, but inability to agree as to others. 
(V, 6460-6464.) (29th Cong., 1st sess., Sen. Jour., pp. 523-524.) 

34. In drafting a conference report care should be taken in stating 
the action of the conferees on amendments to observe the parliamen¬ 
tary rule that neither House can recede from or insist on its own 
amendment with an amendment ; and in case pages and lines of the 
bill or amendments are referred to in the report, the engrossed bill 
and amendments only should be used. 

Presentation and privilege of conference reports. 

35. A conference report is made first to the House agreeing to the 
conference. 

Note.—This rule seems to follotv from the principle laid down by 
Jefferson ( Manual, Sec. XLV I), that “ in all cases of conference ashed 
after a vote of disagreement, etc., the conferees of the Rouse ashing 
it are to leave the papers with the conferees of the other” thus put¬ 
ting the agreeing Rouse in possession of the papers, and has been the 
usual practice in Congress. 

36. Conference reports are in order in the Senate under Rule 
XXVTI, as follows: 

The presentation of reports of committees of conference shall 
always be in order, except when the Journal is being read or a ques¬ 
tion of order or motion to adjourn is pending, or while the Senate is 
dividing; and when received, the question of proceedings to the 
consideration of the report, if raised, shall be immediately put, and 
shall be determined without debate. 

Note.—It has been held in the Senate that the presentation of a con¬ 
ference report includes its reading, unless by unanimous consent the 
reading is dispensed with, {54th Cong., 1st sess., Sen. Jour., p. 334,, 
Cong. Rec., p. 5511.) 

37. Conference reports are in order in the House under Rule 
XXIX, as follows: 

The presentation of reports of committees of conference shall al¬ 
ways be in order except when the Journal is being read, while the 
roll is be;ng called, or the House is dividing on any proposition. 







54 EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 

And there shall accompany any such report a detailed statement suf¬ 
ficiently explicit to inform the House what effect such amendments 
or propositions shall have upon the measures to which they relate. 

Note.—This detailed statement is not required by the rules of the 
Senate , but the result of the conference is usually stated orally by the 
chairman of the Senate conferees. 

38. A conference report may not be received by the House if no 
statement accompanies it. (V, 6507-6510.) 

39. Whether or not the detailed statement accompanying a con¬ 
ference report is sufficient to comply with the rule (XXIX) is a 
question for the House, and not for the Speaker, to determine. 
(Y, 6511, 6512.) 

40. A conference report may be presented after a motion to ad¬ 
journ has been made or when a member is occupying the floor for 
debate, but the report need not be disposed of before the motion to 
adjourn is put. (V, 6448, 6451-6453.) 

41. A conference report is in order pending a demand for the 
previous question. (Y, 6450.) 

Note.—In the Senate the previous question is not in use. 

42. A conference report has been given precedence over a question 
of privilege. (Hinds’ Precedents, 1898, 1397.) 

43. A conference report may be presented during the time set 
apart for a special order for the consideration of another measure. 
(Y, 6454.) 

44. A conference report may be presented after a vote by tellers 
and pending the question on ordering the yeas and nays. (Y, 6447.) 

45. A conference report has precedence of the question on the 
reference of a bill, even though the veas and navs have been ordered. 
(Y, 6457.) 

46. The consideration of a conference report may be interrupted 
by the arrival of the hour previously fixed for a recess. (Y, 6524.) 

47. The question on the adoption of a final conference report has 

precedence of a motion to recede and concur in amendments of the 
other House. (V, 6523.) (55th Cong., 3d sess., Cong. Rec., p. 2927.) 

Rejection of conference reports, effect of, etc. 

48. A bill' and amendments having been once sent to conference, 
do not, upon the rejection of the conference report, return to their 
former state so that the amendments may be sent to the Committee 
of the Whole. (Y, 6311, 6416, 6479, 6559-6561.) 

49. ' The rejection of a conference report leaves the matter in the 
position it occupied before the conference was asked. (Y, 6525.) 

50. When a conference report is ruled out on a point of order in 
the House it is equu alent to a negative vote on the report, and the 
Senate is informed by message that the House has “ disagreed ” to 
the report. (Y, 6409-6413, 6419.) 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


55 


Amendment of conference reports. 

51. It is not in order to amend a conference report, and it must 
be accepted or rejected as an entirety. (V, 6534—6544.) (Jefferson’s 
Manual, Sec. XLVI, 4th Cong., 1st sess., Sen. Jour., p. 270.) 

A ote.—V arious instances are found where conference reports agreed 
to by both Houses were amended and corrected by concurrent resolution 
or order. (43d Cong., 2d sess., Sen. Jour., pp. 372, 373, IIo. Jour., 
p. 610; Cong. Rec., p. 1990 / Jf.lfth Cong., 1st sess., Sen. Jour., pp. 581, 
708, IIo. Jour., pp. 1087, 1252; 48th Cong., 1st sess., Seal. Jour., p. 
859.) 

Reference and recommitment of conference reports. 

52. A conference report may not be referred to a standing com¬ 
mittee. | V, 6558.) 

53. A conference report may not be referred to the Committee 
of the Whole, although in the earlier history of the House this was 
sometimes done. (V. 6311, 6416, 6479, 6559-6561.) 

54. It is not in order in the House to recommit a conference report 
to the committee of conference (if the conference report has been 
adopted by the other House). (V, 6551-6553.) 

[Note. —This rule is founded upon the decision of Speaker Carlisle 
(49th Cong., 2d sess., Cong. Rec., p. 880), which has been affirmed by 
subsequent Speakers, but prior to that time many instances had 
occurred of recommitting conference reports to the committee of 
conference. ] 

55. It is in order in the Senate to recommit a conference report 
to the committee of conference, but not with instructions, according 
to the later decisions. (42d Cong., 3d sess., Sen. Jour., pp. 313, 
554-557; 43d Cong.^lst sess., Sen. Jour., p. 865; 44th Cong., 1st sess., 
Sen. Jour., p. 211; 49th Cong., 2d sess., Sen. Jour., p. 151; 55th 
Cong., 3d sess., Cong. Rec., pp. 2823, 2842-2843.) 

[Note. —Inasmuch as concurrent action is necessary for the 
recommittal of a conference report, the foregoing rule of the House 
has necessitated a change in the practice, and no effort has been 
made by the Senate in late years to recommit a conference report. 
The purpose of a recommittal can be attained, however, by a rejec¬ 
tion of the report, when another conference would be ordered, and 
in accordance with usage the same conferees would be appointed.] 

Tabling of conference reports. 

56. The House has formally discarded the old practice of allowing 
conference reports to be laid on the table. (\ , 6538-6544.) 

[Note. _The effect of the motion to lay on the table in the House 

defeats the proposition. It is never taken up again. Hence a con¬ 
ference report can not be laid on the table; otherwise a conference 





56 


EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 


report might be put beyond the reach of either House. (Reeds 
Parliamentary Rules, Chap. VIII, sec. 115.)] 

57. The Senate practice allows conference reports to be laid on 
the table. (43d Cong., 2d sess., Sen. Jour., p. 433; Cong. Rec., pp. 
2205-2206.) 

Note.—The effect of the motion to lay on the table in the Senate, 
unlike that in the House, is simply to suspend the consideration of a 
question during the pleasure of the Senate, which can be again taken 
up on motion. 

58. A motion to reconsider the vote on agreeing to a conference 
report may be laid on the table in the Senate without carrying the 
report. (44th Cong., 1st sess., Sen. Jour., p. 234; Cong. Rec., p. 
1253, 1254; Senate Manual (1901), Rule XIII, clause 1, p. 13.) 

59. A conference report may be withdrawn in the Senate on leave, 
and in the House by unanimous consent. 

Withdrawal of conference reports. 

Note.—In the 32 d Congress , a conference report having been 
agreed to in the Senate , the vote was reconsidered , the bill returned 
from the House on request of the Senate , and the committee of con¬ 
ference had leave to withdraw its report. ( 32d Cong., 2d sess., Sen. 
Jour., p. Jf20.) 

FORM OF CONFERENCE REPORT. 

- Congress, - session. H. R. [or S., as may be] No. - 

CONFERENCE REPORT. 

The committee of conference on the disagreeing votes of the two 
Houses on the amendments of the Senate [or House, as may be] to 

the bill [or resolution, as may be] (H. R. [or S., as may be] -), 

[title here]having met, after full and free conference have agreed to 
recommend and do recommend to their respective Houses as follows; 

That the Senate [or House, as may be] recede from its amend¬ 
ments numbered * * * . 

That the House [or Senate, as may be] recede from its disagree¬ 
ment to the amendments of the Senate [or House, as may be] num¬ 
bered * * * and agreed to the same. 

Amendment numbered-: 

That the House [or Senate, as may be] recede from its disagree¬ 
ment to the amendment of the Senate [or House, as may be] num¬ 
bered -, and agree to the same with an amendment, as follows; 

* * ; and the Senate [or House, as may be] agree to the same. 

Amendment numbered ——; 

That the Senate [or House, as may be] recede from its disagree¬ 
ment to the amendment of the House [or Senate, as may be] to the 









EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 57 

amendment of the Senate [or House, as may be] numbered -, 

and agree to the same. 

Amendment numbered-: 

That the Senate [or House, as may be] recede from its disagree¬ 
ment to the amendment of the House [or Senate, as may be] to the 

amendment of the Senate [or House, as may be] numbered -, 

and agree to the same, with an amendment', as follows: * * * ; 

and the House [or Senate, as may be] agree to the same. 
Amendments numbered-: 

On the amendments of the Senate [or House, as may be ] numbered 

-the committee of conference have been unable to agree. 

(Signatures here.) 

5 
5 

Managers on the part of the -. 

(Signatures here.) 

. ? 

Managers on the part of the -. 

FORM OF STATEMENT TO ACCOMPANY A CONFERENCE REPORT 

REQUIRED BY HOUSE RULE XXIX. 

The managers on the part of the House at the conference on the 
disagreeing votes of the two Houses on the amendments of the 
Senate [or House, as may be] to the bill [or resolution] [number and 
title here] submit the following detailed statement in explanation of 
the effect of the action agreed upon and recommended in the con¬ 
ference report', namely— 

* * * * * * * 

(Signatures here.) 

? 

■ ? 

Managers on the part of the House. 






























INDEX. 


A. 

Pag#. 

Accountants, or other experts, employment of_ 37 

Accounts, administrative examination of_ 34 

Acting officials, additional pay to, prohibited_ 36 

Administrative examination of accounts_ 34 

Agricultural Department, officers and employees, rates of pay made per¬ 
manent law_ 20 

Annual and sick leave_„__ 23 

Annual estimates. {,See Estimates.) 

Annual or monthly pay, computation of_ 34 

Antideficiency act_ 12 

Appropriations: 

Application of_ 9 

Army and Navy, certain, may be exceeded_:_ 12 

Available until expended, certain___ 11 

Commissions, councils, boards, etc_ 13 

Constitutional provisions— 

Army, not to be for more than two years_ 9 

Law must authorize withdrawal from Treasury_ 9 

Origination of appropriations_ 9 

Statement of receipts and expenditures_ 9 

Contracts authorized must be in specific terms_10,11 

Correct footings to determine_ 9 

Deficiencies in, prohibited_ 12 

Estimates of. {See Estimates.) 

Fiscal year, available in___10,11 

Lump sum, increases in pay from, prohibited_ 36 

Public buildings— 

Cost not to exceed_ 11 

Must be in specific terms_ 12 

To be immediately available_ 12 

To be available until expended_ 11 

Specific language required to make appropriations_9,10,12 

Specific language in text of, required for— 

Books and periodicals_ 27 

Clerks, etc., in Washington_ 21 

Commissions, boards, etc_ 13 

Conventions, etc., dues or expenses of attending_ 36 

Expert accountants_ 37 

Motor or horse drawn vehicles_ 28 

Rent of buildings in Washington_ 34 

Time-recording clocks_ 27 

Statement of_ 14 


58 







































EXTRACTS FROM RULES OF THE HOUSE AND SENATE. 59 
Appropriations—Continued. 

Unexpended balances— Page 

Audited claims under_ H 

Fiscal year, available during__10,11 

Lapse of, after two years_ 10 , n 

Reappropriation and diversion of_ 9 

Army: 

Appropriations limited to two years_ 9 

Barracks, limit on cost of and estimates for_IS. 38 

Certain appropriations may be exceeded_ 12 

Civil employees, detail to District of Columbia_ 22 

Claims for damage done by_ 31 

Officers’ quarters, limit of cost on_ 38 

Associations, membership fees or dues in_ 36 

Audited claims from Treasury, certification of_ 11 

Automobiles, use of_ 28 

B. 

Balances. (See Unexpended balances.) 

Barracks and quarters, limit of cost on_,_18, 38 

Boards, etc., expenses of_ 13 

Books and periodicals: 

Purchase of_ 27 

Subscriptions to, payable in advance_ 27 

Business conditions, reports concerning_ 24 

C. 

Carriages, use of_ 28 

Civilian employees, Army and Navy, detail of_ 22 

Civil pension roll prohibited_ 33 

Civil-service employees: 

Removal of, right to petition Congress, etc_ 35 

System of efficiency ratings_._ 25 

Claims: 

Audited_»_ 11 

Collision cases— 

Army_ 31 

Lighthouse_ 31 

Navy_ 30 

River and harbor_ 31 

Clerk hire of Members and Senators_ 29 

Clerks: 

Authority to employ- 20 

Rates of pay of-.- 20 

Commissions, boards, etc., expenses of- 13 

Committees on Appropriations: 

Conference Report Manual-39-55 

House Rules_ 3 

Senate Rules-- 7 

Computation of annual or monthly pay- 34 

Conference reports: 

House Rules- o 

Manual concerning-39-55 

Senate Rules- ~ 











































60 


INDEX. 


Constitutional provisions: 

Army appropriations, limited to two years_ 

Law must authorize withdrawals from Treasury. 

Origination of appropriation bills_ 

Receipts and expenditures, statement of_ 

Contingent funds: 

Apportionment of__ 

Restrictions as to use of_ 

Salaries not to be paid from_ 

Contracts: 

Authorized, must be in specific terms_ 

Public buildings, not to exceed appropriations_ 

Conventions, expenses of attending_ 

Correct footings to determine actual appropriations_ 

Court of Claims judgments, certification and interest 

Covering-in act_ 

Customs service, detailed estimates for_ 


Page. 

9 

9 

9 

9 


27 

27 

27 


10 

11 

36 

9 

30 

10 

18 


D. 

Damages, claims for: 

Army_ 31 

Lighthouse_ 31 

Navy_ 30 

River and harbor_ 31 

Deficiencies in appropriations prohibited_ 12 

Deficiency estimates, submission of_ 16 

Departmental service: 

Agricultural Department, rates of pay made permanent law_ 20 

Annual and sick leave_:_ 23, 

Books and periodicals_ 27 

Business conditions and detail of employees, reports concerning_ 24 

Clerks and others— 

Authority to employ_ 20 

Rates of pay_ 20 

Contingent funds— 

Apportionment of_ 27 

Restrictions as to use of_ 27 

Salaries not to be paid from_ 27 

Details from one office to another_ 25 

District of Columbia, employments from general appropriations and 

details from outside prohibited_ 21 

Efficiency ratings_ 25 

Estimates, officials to supervise preparation of_ 19 

Holiday leave_ 23 

Hours of labor_ 23 

Incapacitated and inefficient employees_ 26 

Military or Naval Establishment, civilian employees not to be de¬ 
tailed to District of Columbia_ 22 

Naval appropriations not to be used for department_ 22 

“New ships,” employments from appropriations for, prohibited in 

District of Columbia_ 22 

Offices established and rates of pay made permanent law_20, 21 

Postal Service— 

Appropriations not to be used for department_ 23 

Details from, prohibited_ 23 















































INDEX. 


61 


Departmental service—Continued. Page 

Sick leave_ 23 

Subscriptions, payment in advance_ 27 

State Department, employments in_ 22 

Time-recording clocks_ 27 

Transfers from one department to another_ 25 

Traveling expenses, statement of_ 26 

Vehicles, horse-drawn and motor-driven_ 28 

Details of employees: 

Civilian employees, Army and Navy, not to be detailed to Washington. 22 

Prom one office to another authorized___ 25 

From outside to Washington prohibited_ 21 

Postal Service employees not to be detailed to Washington_ 23 

Reports concerning, in departments_ 24 

District of Columbia estimates: 

Limit on amount of_ 18 

Order and arrangement of_ 15 

Double-office holding_ 33 

Dues in societies forbidden_ 36 

E. 

Efficiency ratings of employees_ 25 

Employees, removal of, etc_ 35 

Estimates: 

All to be submitted through the Treasury_14,15 

Customs Service, detailed estimates for_ 18 

Deficiency estimates, submission of_ 16 

Departmental officials to supervise_ 19 

District of Columbia, limit on amount of estimates of appropriations 

for_ 18 

Explanatory notes_16,17 

Fortifications, construction costs_ 19 

Lump sums, statements to accompany_ 16 

Military barracks, estimates for and limit on cost of_ 18 

Order and arrangement prescribed_ 15 

Panama Canal, manner of submission_ 16 

President to consider, with relation to revenues- 19 

Previous appropriations, statement of, to be submitted with- 18 

Salaries, estimates for- 17 

Secretary of Treasury may rearrange- 15 

Secretary to Treasury to submit- 15 

Sources and other elements of estimates to be stated- 17 

Supplemental estimates, necessity and reasons for. to be stated—16 

Time within which annual, shall be submitted to Treasury-14,15 

Expenditures. (See Receipts and expenditures.) 

Executive departments. (See Departments.) 

Expert accountants, employment of- 37 

F. 

Fiscal year: 

Appropriations available only for service of-- 10 

Appropriations available without reference to- 11 

Description of- 32 

Fortifications: 

Appropriations to be available until expended- 11 

Estimates for cost of construction work- 19 
















































62 


INDEX. 


H. Page. 

Holidays_ 23 

Horses and carriages, use of_ 28 

Hours of labor_ 23 

House of Representatives: 

Clerk hire_ 29 

Conference Report Manual_,_39-55 

Mileage_ 29 

Oaths, administration of_ 29 

Pay of Members_ 29 

Rules of_ 3-6 

Stationery_ 29 

I. 

Incapacitated or inefficient employees_ 26 

Interest on judgments_ 30 

J. 

Judgments: • 

Court of Claims, certification and interest_ 30 

United States courts, certification and interest_ 30 

L. 

Leaves of absence_ 23 

Lighthouses: 

Appropriations to be available until expended_ 11 

Vessels, claims for damage by_ 31 

Lump sums: 

Appropriations, increases in pay from prohibited_ 36 

Estimates, detailed statements in_ 16 

M. 

Meetings, expenses of attending_ 36 

Members of Congress. (See House of Representatives.) 

Membership fees or dues in societies prohibited_ 36 

Mileage of Congress_ 29 

Military Establishment: 

Barracks, limit on cost of and estimates for_ 18 

Officers’ quarters, limit of cost on_ 38 

Seacoast, Artillery, barracks and quarters, limit of cost on_ 3S 

Motor vehicles, use of- 28 

N. 

Navy: 

Appropriations for Naval Establishment not to be used for depart¬ 
ment- 22 

Appropriations for new ships not to be used for clerks, etc., in Wash¬ 
ington- 22 

Certain appropriations may be exceeded_ 12 

Civil employees, detail to Washington_ 22 

Pay of, to be available until expended_ 11 

Vessels, claims for damages done by_ 30 

New offices, etc., statement of- 14 



































INDEX. 


63 


o. 

Oaths, any Member of either House may administer_ 

Officers and employees, rates of pay made permanent law 

Officers, pay of acting_ 

Officers’ quarters, Army, limit of cost_ 


Page. 

29 

20 , 21 
36 
38 


P. 


Panama Canal, estimates for maintenance, operation, etc_ 16 

Pay, computation of annual or monthly_ 34 

Pay of Members and Senators_ 29 

Pension roll, civil, prohibited_ 33 

Per diem in lieu of subsistence_ 33 

Permanent appropriations for rivers and harbors, lighthouses, fortifica¬ 
tions, public buildings, pay of Navy and Marine Corps_ 11 

Postal Service: 

Appropriations not to be used for Post Office Department_ 23 

Employees, membership in societies' not prohibited_ 35 

Employees not to be detailed to Washington_ 23 

Receipts and expenditures, annual statement of_ 33 

President to consider relation of estimates to revenues_:_ 19 

Public buildings: 

Appropriations available until expended_ 11 

Appropriations immediately available_ 12 

Authority to erect not to imply appropriation_ 12 

Contracts not to exceed appropriations therefor_ 11 

Public debt, sinking-fund requirements_ 29 

Publicity experts, employment of_ 37 


R. 


Reappropriation and diversion of unexpended balances_ 9 

Receipts and expenditures: 

Combined statement of_ 32 

Constitution requires statement of_ 9 

Postal Service, Postmaster General to make annual statement of- 33 

Secretary of Treasury to make statement annually_ 32 

Rent of buildings: 

Specific authority required- 34 

Storage purposes authorized_- 35 

Representatives. (See House of Representatives.) 

River and harbor work: 

Appropriations to be available until expended- 11 

Vessels, claims for damages by- 31 

Rules: 

Conference Report Manual_39-55 

House of Representatives- 3-6 

Senate_ 



Salaries, computation of- 

Salaries of Members and Senators- 

Seacoast Artillery, barracks and quarters, limit of cost on 


34 

29 

38 








































64 


INDEX. 


Senate: 

Clerk hire_ 

Compensation of Senators_ 

Conference Report Manual_ 

Mileage_ 

Oatlis, administration of_ 

Rules of__ 

Stationery___ 

Sinking-fund requirements of public debt_ 

Societies, membership fees or dues in_ 

Specific language required to make appropriations or contracts 

State Department, employments in_ 

Statement of appropriations, new offices, etc_ 

Statement of receipts. (See Receipts.) 

Stationery for Members and Senators_ 

Storage purposes, rent of buildings for, authorized_ 

Subscriptions to periodicals, payable in advance_ 

Subsistence expenses: 

Actual cost, limit of $5_ 

Per diem in lieu of_ 

Supplemental estimates, submission of_:_ 


T. 

Telephones in private residences prohibited_ 

Time-recording clocks, purchase of__ 

Transfer of employees from one department to another 

Traveling expenses, statement of_ 

Two offices, holding of_ 


Page. 

29 

29 

39-55 

29 

29 


29 

29 

36 

9,10,12 
22 
14 

29 

35 


33 

33 

16 


37 

27 

25 

26 
33 


U. 

Unexpended balances: 

Audited claims arising under_ 11 

Fiscal year, available during_10.11 

Lapse after two years (covering-in act)_10,11 

Reappropriation and diversion of_ 9 

United States courts, judgments, certification, and interest_ 30 

V. 

Vehicles, horse and motor driven_ 2S 

Voluntary services, acceptance forbidden_ 12 


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